Document Controller

Heyne Tillett Steel; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Heyne Tillett Steel is seeking a highly organised Document Controller / Team Coordinator in London. You will support project teams, manage information flow, maintain documentation, and coordinate day-to-day team activity across multiple projects.

The role requires attention to detail, strong communication and experience with EDMS platforms, Adobe InDesign and Microsoft Office. ISO standards experience is desirable.

Qualifications

• Experience in a Team Coordinator, Document Controller or Information Management role.
• Proficiency with document control processes and project information management.
• Experience in engineering, construction, or the built environment.

Responsibilities

• Coordinate diaries, meetings and day-to-day team requests.
• Provide administrative and PA support to Directors and project teams.
• Manage document control across multiple projects using EDMS platforms.
• Ensure project documentation is accurate, traceable, and up to date.
• Maintain revision control, audit trails and document registers.
• Support ISO 9001 and ISO 19650 compliance and queries.

Skills

Team coordination

Document control

Information management

Adobe InDesign

Excel

EDMS

ISO 9001

ISO 19650

Tools

Asite

Aconex

Viewpoint

BIM 360

Job description

Heyne Tillett Steel is an award-winning structural and civil engineering practice with a reputation for intelligent design and innovative, practical solutions. Based in central London and established in 2007 by directors Andy Heyne, Mark Tillett and Tom Steel, the practice now has over 180 people. We are currently working on exciting and innovative projects throughout the UK for many of the leading developers and architects.

Heyne Tillett Steel is an employee-owned business. We are committed to the development and success of our staff and maintaining the ethos of the practice. If you want to be part of a young, friendly and dynamic team, then we want to hear from you.

About the role

We are looking for a highly organised and proactive Document Controller / Team Coordinator to join HTS. This is a varied role combining team coordination, administrative support and lead responsibility for document control across multiple projects.

You will play a key part in supporting project teams, managing information flow, maintaining accurate documentation and ensuring compliance with project protocols and standards. You will also help coordinate day-to-day team activity, support reporting and presentations, and act as a central point of contact for internal and external queries.

The successful candidate will be detail-orientated, confident, and able to manage a varied workload in a fast-paced environment. You should be comfortable working across both administration and technical document control, with strong communication, organisational and problem-solving skills.

Key responsibilities

• Coordinate diaries, meetings, reminders and day-to-day team requests.
• Provide administrative and PA support to Directors and project teams.
• Manage document control processes across multiple projects using online portals and EDMS platforms.
• Ensure project documentation is accurate, traceable, compliant and up to date.
• Maintain revision control, audit trails, transmittals and document registers.
• Support compliance with ISO 9001, ISO 19650 and internal procedures.
• Act as a key contact for document control queries from internal teams, clients and consultants.
• Produce fee proposals, PQQs, reports, presentations and project-related documentation.
• Support project research, site history reviews and asset information collation.
• Prepare resourcing, invoicing and document status reports.
• Support team expenses, training coordination and general team administration.
• Contribute to continuous improvement of document control systems and team processes.

Skills and experience

• Previous experience in a Team Coordinator, Document Controller, Information Management or similar role.
• Proficiency in Adobe InDesign is essential.
• Experience within engineering, construction or the built environment.
• Strong organisational skills and attention to detail.
• Knowledge of document control processes and project information management.
• Familiarity with ISO 9001 and ISO 19650 is desirable.
• Experience using EDMS platforms such as Asite, Aconex, Viewpoint or BIM 360.
• Strong Microsoft Office skills, particularly Excel.
• Able to manage confidential information with discretion.

Heyne Tillett Steel is an equal opportunities employer and is committed to promoting a diverse and inclusive workforce.