Document Controller

Nscale; Greater London; On-site; GBP 36,000 - 52,000; Full time

Job summary

Nscale is building cutting-edge, sovereign AI infrastructure across Europe. The Document Controller will manage project documentation across colocation data center developments, maintaining accurate control systems, version integrity, and governance standards.

You will coordinate with Project and Design Managers, contractors, and suppliers to ensure timely, accurate information exchange and support audits with complete records.

Qualifications

• 5+ years’ experience in document control or information management within large scale, complex construction
• Proficiency with Procore and document control platforms
• Strong understanding of revision control, approvals, and governance processes

Responsibilities

• Establish, maintain, and manage document control systems for large-scale construction projects per Nscale standards.
• Ensure all project documents (design drawings, specs, contracts, reports) are logged, version-controlled, and traceable.
• Review incoming/outgoing documents for accuracy and formatting before release; manage workflows and distribution.
• Support audits with complete, accurate document records; coordinate with internal and external stakeholders.

Skills

Document control

Procore

English fluent

Job description

At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale is developing cutting‑edge, sovereign generative AI solutions powered by a new generation of high‑performance, sustainable data centres and GPUs built specifically for AI workloads.

The rapid growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Positioned at the heart of this transformation, Nscale is delivering the platforms that will enable the next decade of innovation.

Working closely with the world’s most advanced AI technology providers, Nscale integrates next‑generation compute hardware and GPU clusters across both partner and self‑delivered facilities. This is a unique opportunity to join Nscale’s journey, play a pivotal role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.

The Role

The Document Controller will be engaged to manage project documentation on Nscale’s colocation data center developments.

You will be responsible for maintaining accurate document control systems, ensuring that all project information is current, correctly formatted, approved, and distributed to the right stakeholders at the right time.

This role requires a strong understanding of document management processes within complex construction or engineering environments. You’ll play a critical role in supporting project delivery, maintaining version integrity, and upholding Nscale’s standards for governance, accuracy, and compliance across all design and construction documentation.

Key Responsibilities

• Document Control & Information Management
• Establish, maintain, and manage document control systems for large-scale construction projects in accordance with Nscale’s standards and procedures.
• Ensure all project documentation — including design drawings, specifications, contracts, reports, and correspondence — is accurately logged, version‑controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release.
• Manage document workflows, approvals, and distribution through designated document control platforms e.g. Procore
• Governance, Quality & Compliance
• Implement document control protocols that comply with Nscale’s governance framework and regional regulatory requirements.
• Monitor adherence to naming conventions, revision management, and transmittal procedures across all internal and external contributors.
• Maintain up-to-date audit trails, ensuring traceability and accountability for all document submissions and approvals.
• Support internal and external audits by providing complete, accurate document records as required.
• Work closely with Project and Design Managers, and Contractors to ensure information is exchanged efficiently and accurately.
• Coordinate the flow of information between Nscale’s internal teams and external stakeholders, including partners, contractors, and suppliers.
• Provide document control training and support to project participants to maintain consistent standards and best practices.
• Assist in preparing reports and dashboards summarising document status, approvals, and outstanding actions.
• Champion best practice in digital document management and data governance, supporting Nscale’s technology‑led approach to project delivery.
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency.
• Ensure all project documentation is archived correctly at project close‑out for long‑term retrieval and record retention.

Who You Are

• 5+ years’ experience in document control or information management within large scale, complex construction
• Proficient in Procore
• Strong understanding of construction documentation, revision control, and approval workflows.
• Highly organised, detail‑oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions‑driven, and able to work independently within a fast‑paced, high‑growth environment.
• Fluent in English; other European languages advantageous.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. Nscale does not accept unsolicited candidate submissions from recruitment agencies.

Nscale uses AI‑powered tools to assist in reviewing and prioritising applications against the requirements of this role. All final hiring decisions are made by humans.