Document Controller

JJ Rhatigan & Company; Greater London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Job summary

JJ Rhatigan & Company is hiring a Document Controller to support information management across active construction projects in the UK. You will work with Project Managers, Design Teams, Commercial Teams and site personnel to ensure documents are controlled, accurate and accessible from design through handover.

The role emphasises BIM-aligned information management using Procore as the main document management system, with a focus on maintaining auditable records and timely updates for multiple

Qualifications

• Proven document control experience in construction or fit-out sectors.
• Excellent written and verbal communication across multiple stakeholders.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).

Responsibilities

• Manage control, distribution and filing of all project documentation (drawings, specs, RFIs, submittals, technical information).
• Maintain document registers, trackers and logs with version control.
• Ensure correct naming, formatting and archiving of documents.
• Issue docs to internal/external stakeholders in a controlled, auditable manner.
• Assist with handover documentation including O&M Manuals and H&S Files.

Skills

Strong communication

Organisational skills

Attention to detail

MS Office

Education

BTEC, HNC/HND or Degree in Construction Management, Building Studies, Architecture

Tools

Procore

Job description

About JJ Rhatigan & Company

JJ Rhatigan is a leading main contractor with over 70 years' experience delivering high-quality, sustainable construction projects across Ireland and the UK.

About JJ Rhatigan & Company

JJ Rhatigan is a leading main contractor with over 70 years' experience delivering high-quality, sustainable construction projects across Ireland and the UK. As a family-founded business, we have built a reputation for excellence in health & safety, quality of finish and overall project delivery. Our portfolio spans residential, commercial, education, healthcare and mixed-use developments, combining technical expertise with a collaborative and integrity-led approach. Our UK business continues to grow, supported by a strong pipeline of work and long-standing client relationships.

The Role

As part of our ongoing expansion, we are looking to appoint a Document Controller to support the efficient management of project information across several active construction projects.

Working closely with Project Managers, Design Teams, Commercial Teams, and site teams, you will be responsible for ensuring all project documentation is controlled, accurate, and accessible, supporting the successful delivery of projects from design through to handover.

This role will be essential in upholding high standards of information management aligned with BIM principles, utilising Procore as the company's main document management system.

Highly organised and detail-oriented, you will find it easy to manage multiple projects, ensuring information is issued, tracked, and maintained in a clear and auditable manner.

About This Role

Key Duties and Responsibilities

Document Control & Information Management

• Manage the control, distribution and filing of all project documentation including drawings, specifications, RFIs, submittals and technical information
• Maintain accurate document registers, trackers and logs
• Ensure all documents are correctly named, formatted and version controlled
• Issue documentation to internal and external stakeholders in a controlled and auditable manner
• Support the preparation and compilation of handover documentation including O&M Manuals and H&S Files

Procore & System Management

• Act as the main point of contact for document control within Procore
• Set up and maintain project folders, workflows, permissions and document registers
• Support project teams with day-to-day use of the system, including uploads, searches and reporting
• Provide onboarding and refresher training to ensure consistent system usage
• Monitor workflows, highlighting overdue actions or missing information

Change Control & Design Information

• Support the management of design changes and maintain change control trackers
• Coordinate and manage RFIs, tracking responses and ensuring timely close-out
• Ensure updated and approved information is clearly communicated to project and site teams
• Assist with design review documentation and coordination

Quality Assurance & Compliance

• Ensure document control processes align with company procedures, project requirements and BIM principles
• Carry out regular audits of project documentation to ensure accuracy and compliance
• Support the delivery of consistent and traceable project information

Project & Site Support

• Provide ongoing support to Project Managers and site teams
• Ensure teams have access to the latest approved information at all times
• Coordinate document queries between internal teams, subcontractors and consultants
• Attend site when required to support system usage and compliance

Essential

Skills & Experience Required

• Proven experience as a Document Controller within the construction or fit-out sector
• Strong working knowledge of Procore (or similar document management systems)
• Understanding of BIM information management principles
• Excellent organisational skills with strong attention to detail
• Strong written and verbal communication skillsAbility to manage multiple workstreams in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable

• Experience working on commercial or complex construction projects
• Knowledge of ISO 9001 quality management systems
• Experience compiling O&M Manuals and Health & Safety Files
• Experience supporting BIM-led projects

Qualifications

• BTEC, HNC/HND or Degree in Construction Management, Building Studies, Architecture or a related discipline
• Previous experience in a document control role within construction

What JJ Rhatigan Can Offer You

• Opportunities to work on high-profile UK projects
• Competitive salary and benefits package
• Clear career progression and ongoing training and professional development