Project Administrator

Assystem; Helensburgh; Hybrid; GBP 34,000 - 52,000; Full time

Benefits offered by this job

Pension scheme (8% company / 4%个人)

25 days' paid annual leave + holidays

Professional fees reimbursed

Flexible working

Employee referral scheme

Job summary

Assystem, a leading nuclear engineering firm, is seeking a Document Control professional to support governance, information management, and stakeholder coordination. The role involves managing programme document flows, maintaining SharePoint/Teams, and ensuring updates reach all stakeholders.

You will work in a hybrid setup from Helensburgh, liaising with client projects and industry partners. Strong MS 365, governance and communication skills are essential for successful delivery.

Qualifications

• Experience with document control, governance and collaboration tools.
• Strong organisational, administrative and governance skills.
• Excellent communication and stakeholder engagement abilities.
• Ability to manage competing priorities and meet deadlines.
• Proactive, collaborative mindset with a driver to deliver.

Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.
• Communication – Own the team mailbox, coordinate information and ensure timely updates.
• Governance – Coordinate meetings, prepare papers, record RoADs and track actions to completion.
• Reporting – Support trackers, dashboards, process maps and organisational charts.
• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners.

Skills

MS O365 Proficiency

Administration & Governance

Stakeholder Engagement

Communication & Presentation

Proactive & Organised

Tools

SharePoint

Teams

Microsoft 365

Job description

Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements. Assystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.

Job Description

Key Responsibilities

• Document Control – Manage Programme Euston document flow and maintain SharePoint & Teams.
• Communication – Own the team mailbox, coordinate information and ensure stakeholders receive timely updates.
• Governance – Coordinate meetings, prepare papers, record RoADs and track actions through to completion.
• Reporting – Support trackers, dashboards, briefings, process maps and organisational charts.
• Stakeholder Management – Build effective relationships across Client Projects and Industry Partners, representing your team at meetings and working groups.

You’ll Bring

• Excellent organisation and attention to detail
• Strong communication and stakeholder skills
• Confidence managing multiple priorities and deadlines
• Experience with document control, governance and SharePoint/Teams
• A proactive, collaborative approach

Qualifications

• MS O365 Proficiency – Confident using Microsoft 365 tools.
• Administration & Governance – Strong organisational, administrative and governance skills.
• Stakeholder Engagement – Ability to build effective relationships and engage confidently at all levels.
• Communication & Presentation – Clear, professional communication with strong presentation skills.
• Proactive & Organised – Able to manage priorities, work independently and take initiative.

Organised. Proactive. Collaborative. Ready to make an impact.

Additional Information

Due to the nature of this role the successful candidate will require Security clearance. To gain this they will be required to be a Sole UK national, Hybrid working from home/client site in Helensburgh

Sole UK National, SC clearance required to start

Umbrella contractor or staff

Staff or umbrella contract role

Benefits include:

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days' paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.