Document Controller

Contract Scotland; Dunfermline; On-site; GBP 30,000 - 48,000; Full time

Job summary

Contract Scotland in Edinburgh is seeking an experienced Document Controller to join the project team. The role focuses on keeping project information accurate, controlled and readily available within the Common Data Environment (CDE).

You will work closely with the Design Manager to manage documentation, ensure correct versioning and distribute files across numerous digital platforms while supporting diary, reception duties and general admin tasks on site in Edinburgh.

Qualifications

• Experience in document control within construction or built environment.
• Solid understanding of information management and document workflows.
• Proficiency with MS Office and CDE platforms.

Responsibilities

• Manage and maintain project documentation across Viewpoint and other digital platforms/CDE systems.
• Ensure documents are correctly named, version controlled, approved and distributed.
• Upload, edit, print and issue drawings, specifications, reports and project deliverables.
• Maintain document registers, trackers and databases, ensuring information is accurate and up to date.
• Support compliance with ISO 19650 information management principles and company procedures.
• Liaise with clients, consultants, subcontractors and internal teams regarding project information.
• Assist with portal systems and digital construction processes.
• Provide general administrative support to the project team, including diary and meeting room management.
• Provide reception/front-of-house support when required.
• Help maintain audit-ready document trails and proactively resolve information management issues.

Skills

Document control

Communication

Organization

MS Office

Tools

Viewpoint

MS Office

Job description

Document Controller – Edinburgh

Location: Edinburgh

Department: Document Control

Sector: Construction / Built Environment

Are you an experienced Document Controller looking for your next opportunity in Edinburgh? Our client is looking for a highly organised and proactive Document Controller to join their project team and play a key role in ensuring project information is accurate, controlled and readily available.

You’ll work closely with the Design Manager and wider project team, taking responsibility for the day-to-day management of project documentation through the Common Data Environment (CDE). This is a varied role combining document control, digital information management and general project administration.

Key Responsibilities

• Manage and maintain project documentation across Viewpoint and other digital platforms/CDE systems.
• Ensure documents are correctly named, version controlled, approved and distributed.
• Upload, edit, print and issue drawings, specifications, reports and project deliverables.
• Maintain document registers, trackers and databases, ensuring information is accurate and up to date.
• Support compliance with ISO 19650 information management principles and company procedures.
• Liaise with clients, consultants, subcontractors and internal teams regarding project information.
• Assist with portal systems and digital construction processes.
• Provide general administrative support to the project team, including diary and meeting room management.
• Provide reception/front-of-house support when required.
• Help maintain audit-ready document trails and proactively resolve information management issues.

About You

• We’re looking for someone with previous Document Control experience, ideally within construction, civil engineering or the built environment.
• You should have experience working with a Common Data Environment, with Viewpoint experience highly desirable. A good understanding of ISO 19650, document workflows, version control and information management is essential.
• Strong Microsoft Office skills, excellent organisation and communication skills, and the ability to manage multiple priorities are important. You’ll be proactive, reliable and confident working under pressure while maintaining a high standard of accuracy.

If you’re an experienced Document Controller ready for your next challenge in Edinburgh, we’d like to hear from you.