Document Controller

Aureos; Birmingham; On-site; GBP 32,000 - 42,000; Full time

Job summary

Aureos is seeking a diligent Document Controller to manage project documentation for the Washwood Heath Depot HS2 project. You will ensure accuracy, accessibility, and compliance with JV and client requirements across all documentation.

Responsibilities include supporting the document control system, logging and distributing documents, maintaining registers, controlling access, and collaborating with the project team and suppliers to ensure timely submission and approval, with close-out

Qualifications

• Proven experience as a Document Controller in infrastructure/construction.
• Proficiency with document control software such as Aconex, SharePoint or ProjectWise.
• Strong understanding of document management principles and procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Knowledge of HS2 procedures is a plus.
• Relevant diploma or degree preferred.

Responsibilities

• Support the established document control system for project documentation.
• Receive, log, track, and distribute documents including plans, drawings, specs, submittals, RFIs, and correspondence.
• Ensure documents are filed, indexed, and retrievable per procedures.
• Maintain document registers and logs.
• Control access to sensitive information.
• Collaborate with project team and suppliers for timely submission and approval.
• Implement revision control and numbering systems.
• Assist in developing document control procedures and work instructions.
• Conduct regular audits of the document control system.
• Support close-out activities including archiving and handover.

Skills

Organizational skills

Communication skills

Independent worker

Prioritization

Attention to detail

Education

Diploma or degree in business admin / information management

Tools

Aconex

SharePoint

ProjectWise

MS Office Suite

Job description

Job Summary

The Document Controller will be responsible for managing, organizing, and controlling all project documentation, ensuring accuracy, accessibility, and adherence to company standards and client requirements for AUREOS INFRASTRUCTURE SERVICES LIMITED on behalf of Taylor Woodrow / Aureos JV for Washwood Heath Depot for HS2.

Job Responsibilities

• Support the established comprehensive document control system for the project-related documentation including all digital tools.


• Receive, log, track, and distribute all incoming and outgoing project documents, including but not limited to management plans, drawings, specifications, submittals, RFIs, TQ’s, and correspondence.


• Ensure all documents are correctly filed, indexed, and easily retrievable in accordance with JV’s and client procedures.


• Maintain document registers and logs, ensuring all information is current and accurate.


• Control access to documents, ensuring only authorized personnel can view or modify sensitive information.


• Collaborate with the project team and suppliers to ensure timely submission and approval of documents.


• Implement and maintain document numbering, revision control, and version management systems.


• Assist in the preparation of document control procedures and work instructions.


• Conduct regular audits of the document control system to ensure compliance and identify areas for improvement.


• Support project close-out activities, including the archiving and handover of project documentation.

Job Qualifications

• Proven experience as a Document Controller, preferably within the infrastructure, construction, or engineering sectors.


• Proficiency in document control software and systems (e.g., Aconex, SharePoint, ProjectWise, MS Office Suite).


• Strong understanding of document management principles, procedures, and best practices.


• Excellent organizational skills and attention to detail.


• Ability to manage multiple tasks and prioritize work effectively in a fast-paced environment.


• Strong communication and interpersonal skills.


• Ability to work independently and as part of a team.


• Knowledge of relevant industry standards and regulations is a plus.


• A relevant diploma or degree in business administration, information management, or a related field is preferred.


• Experience working with HS2 is desriable but not essential.

Whether you are looking for progression in your new role or for your forever job, we will happily welcome your application.

Equal Opportunities

Aureosare an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.