Document Controller

J. Murphy & Sons Ltd; Ashby-de-la-Zouch; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Document Controller to support a significant water project. This role involves managing construction documentation, maintaining the Common Data Environment, and ensuring quality control of documents. The ideal candidate will have experience with Document Management Systems and a keen attention to detail. Join a dynamic team where your contributions will help ensure efficiency and compliance in vital water services. If you're a proactive team player with strong relationship-building skills, this opportunity is perfect for you.

Qualifications

• Experience with Document Management Systems and quality control.
• Strong attention to detail and ability to engage with stakeholders.

Responsibilities

• Ensure document control for construction documentation.
• Maintain Common Data Environment and document registers.

Skills

Document Management Systems

Quality Control

Stakeholder Engagement

Attention to Detail

Tools

Hummingbird

BIW

Aconex

Job description

Murphy is recruiting for a Document Controller to support a Water project based in Packington, Leicestershire.

We provide end-to-end services for major water and sewage companies such as Thames Water, Severn Trent Water, Northern Ireland Water, Yorkshire Water, and United Utilities, as well as for several water-only companies including SES Water, Bristol Water, and South East Water.

Additionally, we offer a full design, build, operate, and maintain service for Uisce Éireann, currently operating over 25 of their facilities to ensure efficiency and compliance with EPA regulations.

A day in the life of a Murphy Document Controller

• Ensure document control is the focal point for all construction documentation, managed in a controlled manner.
• Maintain the Common Data Environment (CDE) (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEs is permanently available or transferred to the JMS CDE prior to contract completion.
• Create and maintain document registers as required.
• Allocate document numbers according to JMS or Client specified Document Numbering procedures.
• Review document details for correctness prior to issue (e.g., document number, revision, status, title, date, page numbering, header, footer, template used, print setup, signatures).
• Perform quality checks on documents and edit any with typographical or formatting errors that could lead to disqualification or unprofessional appearance. Ensure documents are fully legible.
• Create and maintain distribution lists, workflows, and review cycles.
• Collate and issue handover documentation such as O&M manuals, H&S files, as-built records, and data books.
• Archive documents ensuring legibility and traceability. Note: archiving should be electronic unless specified otherwise by contract or legislation.

Interested? Does this sound like you?

• Working knowledge of Document Management Systems such as Hummingbird, BIW, and Aconex.
• Flexible with a can-do attitude.
• Confident in building relationships with diverse stakeholders.
• A team player who enjoys variety.