Document Controller

CDP Ltd; Ascot; On-site; GBP 30,000 - 45,000; Full time

Job summary

Une entreprise d'infrastructure de premier plan recherche un Document Controller pour gérer efficacement tous les documents de projet. Dans cette fonction, vous serez responsable de maintenir des systèmes de contrôle, de garantir la conformité et de soutenir les audits, tout en travaillant en étroite collaboration avec divers acteurs du projet. Vous devez avoir une expérience pertinente et des compétences interpersonnelles solides.

Qualifications

• 2+ années d'expérience en contrôle de documents ou support administratif.
• Proficient sur systèmes de gestion de documents.
• Capacité à gérer plusieurs priorités sous des délais serrés.

Responsibilities

• Maintenir et mettre à jour les systèmes de contrôle des documents.
• Veiller à ce que tous les documents soient correctement classés et versionnés.
• Former le personnel sur les procédures de contrôle des documents.

Skills

Gestion de documents

Attention aux détails

Compétences interpersonnelles

Organisation

Communication

Education

A-levels ou équivalent

Diplôme en administration des affaires, gestion de la construction ou domaine connexe

Tools

Systèmes de gestion de documents (Aconex, SharePoint, Asite)

Job description

The Document Controller is responsible for managing, organising, and maintaining all project and operational documentation in accordance with company procedures and regulatory requirements. This role ensures that documents are accurate, up-to-date, and accessible to authorised personnel, supporting compliance, quality assurance, and efficient project delivery.

Key Responsibilities:

Maintain and update document control systems, ensuring all documentation is properly filed, version-controlled, and archived.

Receive, log, and distribute incoming documents and drawings, ensuring timely delivery to relevant stakeholders.

Ensure all documentation meets company formatting standards and complies with regulatory and contractual requirements.

Coordinate with project teams, contractors, and consultants to collect and verify documentation.

Monitor document workflows and ensure timely review, approval, and release of controlled documents.

Support audits and inspections by providing accurate and complete document records.

Train staff on document control procedures and systems as needed.

Maintain confidentiality and security of sensitive information.

Skills and Qualifications:

Proven experience in document control or administrative roles, preferably in construction, engineering, or infrastructure sectors.

Proficiency in document management systems (e.g., Aconex, SharePoint, Asite).

Strong attention to detail and organisational skills.

Excellent communication and interpersonal abilities.

Ability to work independently and manage multiple priorities under tight deadlines.

Familiarity with ISO 9001 quality management systems is a plus.

Education and Experience:

A-levels or equivalent; a degree or diploma in business administration, construction management, or a related field is advantageous.

2+ years of experience in a document control or administrative support role.

Salary:

Competitive salary offered, subject to experience.