Document Controller

Globalenergynetwork; Aberdeen City; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Job summary

PDMS Group in Aberdeen is seeking an experienced Document Controller to manage receipt, issue, and control of all documents in accordance with company procedures. The role requires vendor document control experience and a flexible hybrid setup with 2 days remote.

You will maintain technical files, support document management across projects, liaise with client document control where needed, and ensure QA/QHSE standards are followed.

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent.
• Previous experience in a similar role.
• Experience with document management systems e.g. ProArc.

Responsibilities

• Maintaining technical files in line with company procedures.
• Formal receipt, issue and control of company documents in line with company procedures.
• Maintaining accurate document control records in line with company procedures.
• Refinement of existing document control recording systems through discussions and agreement with line supervision.
• Assisting with other general project, technical and document management support activities within capabilities.

Skills

Excellent written and spoken English

Education

3 Standard Grades at Grade 3 or higher

Tools

MS Office Applications

ProArc

Job description

About The Role

PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered.We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

Role summary:

The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.

Responsibilities:

• Maintaining technical files in line with company procedures
• Formal receipt, issue and control of company documents in line with company procedures
• Maintaining accurate document control records in line with company procedures
• Refinement of existing document control recording systems through discussions and agreement with line supervision
• Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
• Manage and update document folder structure in the system
• Support, monitor and review Suppliers and Contractors Document Control
• Liaison with client document control departments ensuring their procedures are adhered to
• Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
• Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
• Preparation of document transmittals and maintaining precise, auditable records
• Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
• Undertake archiving in accordance with the Quality Management System
• Support and monitor Document Management of the projects
• Undertake specific Senior Document Controller duties in their absence
• Receive and control Client supplied, project related documents, in line with Company procedures
• Demonstration of safe approach in working practises
• Encouragement of attention to safety
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the Company Integrated Management System
• Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate PD&MS QHSE principles
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
• Demonstrate PD&MS values

About You

Qualifications

• Minimum of 3 Standard Grades at Grade 3 or higher or equivalent

Experience / competence

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Excellent written and spoken English

Personal attributes

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technicalexpertisesets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entirelifecycle of assets within the oil and gas,renewablesand nuclear sectors. But whoever we work with,it’sthe energy, professionalism and purpose of our people that really makes the difference.

Be whoyou’remeant to be, with PD&MS

Wefirmly believein a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feelthey’repart of our team and their voices will be heard.We’realready heartened by the diversity within our organisation, but we recognise thatthere’salways more we can do to improve further.We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status,veteranor disability status.
We’reenergised by the prospect ofoperatingsuccessfully today,tomorrowand far into the future. Butwe’realso driven to ensure that our business activities are conducted in socially responsible, morallyacceptableand sustainable ways.