Document Controller

Sword Group; Aberdeen City; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Flexible working

Pension scheme

Private health

Job summary

Sword Group is seeking a dedicated Document Controller to support a major energy-sector project. You will oversee the documentation lifecycle, ensure governance across multiple companies and disciplines, and manage metadata, revisions and status within Omega365.

You will contribute to developing information management standards and document control procedures, driving consistency and efficiency across the project teams and stakeholders involved.

Qualifications

• Previous Document Control experience within energy, engineering, major projects or another relevant technical environment.
• Strong understanding of Document Control principles, processes and lifecycle management.
• Experience working with Electronic Document Management Systems (EDMS).
• Experience with Omega365 would be highly advantageous.
• Experience supporting complex projects involving multiple disciplines, departments, contractors or organisations.

Responsibilities

• Provide day-to-day Document Control support across a major, multi-disciplinary project.
• Manage, control and maintain project documentation throughout the document lifecycle.
• Support the coordination, review, distribution and tracking of project documentation.
• Work with multiple companies, disciplines and departments to ensure project information is managed consistently and effectively.
• Maintain accurate document records, metadata, revisions and document status information within the project management system.
• Support document workflows and ensure documentation is processed in accordance with agreed project procedures and standards.
• Work within Omega365 as the project's management and Document Control system.
• Contribute to the creation, review and ongoing update of the Project Information Management Standard.
• Contribute to the creation, review and ongoing update of the Document Control Standard.
• Support the development and continuous improvement of Document Control processes and ways of working.
• Work closely with project teams and stakeholders to promote consistent information and document management practices.

Skills

Document Control

Stakeholder management

Attention to detail

Communication skills

Tools

Omega365

EDMS

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About The Role

As a Document Controller, you will support a major project within the energy sector, providing day-to-day Document Control across a complex environment involving multiple companies, disciplines and departments.

You will manage and control project documentation throughout its lifecycle, ensuring information is accurate, appropriately governed and managed in line with agreed project standards and procedures.

Working within Omega365, which is used as the project management and Document Control system, you will support the effective coordination, review, distribution and tracking of project documentation.

Alongside day-to-day Document Control activities, you will contribute to the creation and ongoing development of the Project Information Management Standard and Document Control Standard, helping to establish consistent and effective information management practices across the project.

As a Document Controller, You Will

• Provide day-to-day Document Control support across a major, multi-disciplinary project.
• Manage, control and maintain project documentation throughout the document lifecycle.
• Support the coordination, review, distribution and tracking of project documentation.
• Work with multiple companies, disciplines and departments to ensure project information is managed consistently and effectively.
• Maintain accurate document records, metadata, revisions and document status information within the project management system.
• Support document workflows and ensure documentation is processed in accordance with agreed project procedures and standards.
• Work within Omega365 as the project's management and Document Control system.
• Contribute to the creation, review and ongoing update of the Project Information Management Standard.
• Contribute to the creation, review and ongoing update of the Document Control Standard.
• Support the development and continuous improvement of Document Control processes and ways of working.
• Work closely with project teams and stakeholders to promote consistent information and document management practices.

Requirements

• Previous Document Control experience within energy, engineering, major projects or another relevant technical environment.
• Strong understanding of Document Control principles, processes and document lifecycle management.
• Experience working with Electronic Document Management Systems (EDMS).
• Experience with Omega365 would be highly advantageous.
• Experience supporting complex projects involving multiple disciplines, departments, contractors or organisations.
• Good understanding of project and engineering documentation.
• Experience working with Document Control procedures, standards and governance.
• Experience contributing to the development or improvement of Document Control or information management standards would be advantageous.
• Strong attention to detail with a structured and methodical approach.
• Confident communication and stakeholder management skills.
• Ability to work effectively across different teams, disciplines and organisations.
• A proactive and flexible approach with the ability to work independently when required.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can't promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more....

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement.

We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

Your perspective and potential are important to us.