Document Control Manager

FERROVIAL CONSTRUCTION (UK) LIMITED; Slough; Presencial; GBP 50 000 - 70 000; Tempo integral

Resumo da oferta

Ferrovial Construction (UK) Limited is seeking a Document Control Manager for a major upgrade project in Slough. You will establish and administer the project EDMS and CDE, manage workflows, form submissions, access rights, and ensure information flows meet requirements and ISO 19650 wherever applicable.

You will maintain document control procedures, train project teams, coordinate asset registers, and support handover and asset information documentation with site teams.

Qualificações

• Substantial document control experience on large projects.
• Knowledge of ISO 19650 standards and information management.
• Experience mentoring or managing document controllers.
• Proficient with design submissions, handovers and QA checks.

Responsabilidades

• Establish, manage and administer the project EDMS and CDE with QA alignment.
• Set up workflows, digital forms, submission processes, access rights and distributions.
• Ensure document control processes meet project requirements and ISO 19650.
• Control and track information; ensure correct numbering, filing, review and archive.
• Carry out quality assurance checks and maintain trackers and reports.
• Develop and maintain Document Control procedures; train project teams.
• Support commercial and field systems; manage documentation from internal and subcontractors.
• Mentor and develop Document Controllers reporting into the role.
• Support tender and pre-qualification submissions where required.
• Identify opportunities to improve Document Control processes.

Conhecimentos

Document control

ISO 19650

Microsoft 365

Quality assurance

Information management

Ferramentas

Asite

Dalux

ProjectWise

Autodesk Construction Cloud

Procore

SharePoint

Power Automate

MS Forms

Descrição da oferta de emprego

Document Control Manager

Project Description

The £80 million upgrade of Slough Sewage Treatment Works for Thames Water will be carried out by Ferrovial Construction and Cadagua, working together as a joint venture. This project aims to improve the resilience and sustainability of Slough STW, ensuring it meets tougher Environment Agency standards and achieves better environmental performance. Improvements include expanded treatment capacity, advanced systems for removing ammonia and phosphorus, upgraded storm-flow management, and robust new power infrastructure. The partnership combines Ferrovial Construction’s expertise in UK infrastructure projects with Cadagua’s broad experience in international water treatment.

Location: Slough

Responsibilities

• Establish, manage and administer the project EDMS and CDE, working with the Quality Manager, Digital Construction representative and client to ensure systems and information flows meet project requirements.
• Set up and manage workflows, digital forms, submission processes, access rights and distributions within the project CDE.
• Ensure Document Control processes comply with project requirements and ISO 19650 where applicable.
• Control and track project information, ensuring documents are correctly numbered, filed, reviewed, distributed, archived and transferred between project and client systems.
• Carry out document quality assurance checks and maintain trackers and reports for the project team.
• Develop and maintain Document Control procedures and provide system and process training to project teams.
• Set up and support relevant commercial and field systems and manage documentation produced internally and by subcontractors.
• Manage, support and develop the Document Controller(s) reporting into the role.
• Support quality-related tender and pre-qualification submissions where required.
• Identify and support opportunities to improve Document Control processes and ways of working.

Asset Integration - Desirable

• Coordinate the compilation of asset registers and H&S Files.
• Maintain key asset information within systems such as Maximo, Salesforce or Excel and provide relevant reporting.
• Liaise with site teams to coordinate the production of handover and asset information documentation.

Experience

• Substantial Document Control experience within a project environment.
• Experience managing successful document handovers and design submissions.
• Experience managing, mentoring or developing one or more Document Controllers or similar roles.
• Good understanding of ISO 19650 and information management requirements.

Knowledge and Ability

• Advanced knowledge of Word, PowerPoint, Excel and PDF software.
• Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore or similar project information management systems.
• Good working knowledge of SharePoint and Microsoft 365 applications, including MS Forms and Power Automate.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail with the ability to identify errors and inconsistencies in documentation.
• Ability to understand and work with technical drawings.

Skills and Behaviours

• Proactive and motivated, with a willingness to learn and continuously improve ways of working.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and record keeping.
• Able to work effectively under pressure and meet deadlines.
• Strong written and verbal communication skills.
• Confident managing, supporting and developing team members.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties