Document Control Manager

F8 FERROVIAL CONSTRUCTION (UK) LIMITED; Slough; On-site; GBP 45,000 - 65,000; Full time

Job summary

Ferrovial Construction in Slough seeks an experienced Document Controller to manage the project EDMS and CDE, ensuring ISO 19650 compliance. You will set up workflows, supervise document control, and train teams while coordinating with subcontractors and the client.

You will also mentor junior controllers, support tender submissions, and drive improvements in document processes across the project.

Qualifications

• Substantial document control experience in a project environment.
• Experience with document handovers and design submissions.
• Ability to mentor or develop document controllers.
• Good understanding of ISO 19650 and information management requirements.

Responsibilities

• Establish and manage the project EDMS and CDE with stakeholders.
• Set up workflows, forms, access rights, and distributions in the CDE.
• Ensure ISO 19650 compliant document control processes.
• Track and file project information, ensure proper numbering and archiving.
• Conduct document QA checks and maintain trackers/reports.
• Develop document control procedures and train project teams.
• Support commercial and field systems documentation and subcontractors.
• Mentor and develop Document Controllers.
• Support tender submissions with quality documentation and process improvements.
• Identify opportunities to improve document control processes.

Skills

Document Control

ISO 19650

Microsoft 365

Asite/Dalux/ProjectWise

SharePoint

Attention to detail

Team mentoring

Deadline management

Education

Experience in document control roles

Tools

Project information systems

MS Word/Excel/PowerPoint

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2,920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial? Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description: Project Description

The £80 million upgrade of Slough Sewage Treatment Works for Thames Water will be carried out by Ferrovial Construction and Cadagua, working together as a joint venture. This project aims to improve the resilience and sustainability of Slough STW, ensuring it meets tougher Environment Agency standards and achieves better environmental performance. Improvements include expanded treatment capacity, advanced systems for removing ammonia and phosphorus, upgraded storm-flow management, and robust new power infrastructure. The partnership combines Ferrovial Construction’s expertise in UK infrastructure projects with Cadagua’s broad experience in international water treatment.

Location: Slough

Responsibilities

• Establish, manage and administer the project EDMS and CDE, working with the Quality Manager, Digital Construction representative and client to ensure systems and information flows meet project requirements.
• Set up and manage workflows, digital forms, submission processes, access rights and distributions within the project CDE.
• Ensure Document Control processes comply with project requirements and ISO 19650 where applicable.
• Control and track project information, ensuring documents are correctly numbered, filed, reviewed, distributed, archived and transferred between project and client systems.
• Carry out document quality assurance checks and maintain trackers and reports for the project team.
• Develop and maintain Document Control procedures and provide system and process training to project teams.
• Set up and support relevant commercial and field systems and manage documentation produced internally and by subcontractors.
• Manage, support and develop the Document Controller(s) reporting into the role.
• Support quality-related tender and pre-qualification submissions where required.
• Identify and support opportunities to improve Document Control processes and ways of working.

Asset Integration – Desirable

• Coordinate the compilation of asset registers and H&S Files.
• Maintain key asset information within systems such as Maximo, Salesforce or Excel and provide relevant reporting.
• Liaise with site teams to coordinate the production of handover and asset information documentation.

Experience

• Substantial Document Control experience within a project environment.
• Experience managing successful document handovers and design submissions.
• Experience managing, mentoring or developing one or more Document Controllers or similar roles.
• Good understanding of ISO 19650 and information management requirements.

Knowledge and Ability

• Advanced knowledge of Word, PowerPoint, Excel and PDF software.
• Experience using Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore or similar project information management systems.
• Good working knowledge of SharePoint and Microsoft 365 applications, including MS Forms and Power Automate.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail with the ability to identify errors and inconsistencies in documentation.
• Ability to understand and work with technical drawings.

Skills and Behaviours

• Proactive and motivated, with a willingness to learn and continuously improve ways of working.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and record keeping.
• Able to work effectively under pressure and meet deadlines.
• Strong written and verbal communication skills.
• Confident managing, supporting and developing team members.

*Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.