Document Control Assistant

Coyle Personnel Ltd; Lochgilphead; On-site; GBP 18,000 - 26,000; Full time

Job summary

A client in Lochgilphead is seeking a Document Control Assistant to start ASAP on an ongoing assignment, potentially permanent for the right candidate. You will support set-up of projects in BIM 360 NextGen, maintain the Master Document Register, manage workflows, and assist the Information Manager with rollout and training.

This role requires understanding of engineering project workflows, document control processes, and ability to liaise with project teams to ensure compliant information

Qualifications

• Background in engineering projects and processes.
• Experience with Document Control/Management.
• Demonstrable stakeholder engagement, influencing and relationships skills.

Responsibilities

• Assist with set-up of projects in BIM 360 NextGen (folders, users rights, workflows).
• Assist Information Manager with rollout of BIM 360 to new projects and provide support training and visits.
• Assist Document Control manager with implementation and ongoing use of BIM360 on the project(s).
• Maintain and execute on workflow processes for all documents requiring deliverable status.
• Manage an Operational Master Document Register and keep information up to date.
• Print construction drawings for issue to site where required.

Skills

Document control

Engineering knowledge

Stakeholder engagement

Communication

Tools

BIM 360 Docs

Job description

Job Description:

Our client is looking for a Document Control assistant to start ASAP. This is ongoing until the 24th December but could be permanent for the right person. This is based in Lochgilphead.

Job Overview

• Work to the Project Information Plan and Asset Information Plan set out at project start up (IM will be identified at this stage)
• Assist with the set-up of projects in BIM 360 NextGen (folders, users rights, workflows)
• Assist the Information Manager with the roll out of BIM 360 to newly identified projects and complete support training and visits
• Assist Document Control manager with implementation and ongoing use of BIM360 on the project(s)
• Assist Project Team Members in assembling information for Project Outputs and reporting
• Enable reliable information exchange through a common data environment
• Enable integration and co-ordination of information within the Information Model
• Assure delivery of information exchanges
• Accept reject information exchanges within the common data environment - ensure compliance with agreed processes and procedures
• Validate compliance with information requirements and advise on non-compliance
• Liaise with and co-operate with Project Team Members and the Employer in support of a collaborative working culture.
• Working to promote envisioning, influencing, aligning followers to BIM 360 NextGen Strategic vision, and ensuring execution BIM 360 NextGen project goals
• Printing construction drawings for issue to site where required
• Manage an Operational Master Document Register, ensuring information is up to date as an action occurs
• Maintain and execute on workflow processes for all documents requiring deliverable status

Qualities & Experience

Essential:

• Background and understanding of a variety of engineering projects and processes.
• Understands and has experience working with Document Control/Management
• Demonstrable stakeholder engagement, influencing and relationships skills.

Desirable:

• Experience using BIM 360 Docs
• Experience and understanding of site based Operational business processes and practices
• Knowledge of Engineering applications and their associated data structures
• An awareness of the Utilities / Power / Construction industry
• A working knowledge of an Engineering Drawing Office, Design Office and document control processes
• A working knowledge of BIM (Building Information Modelling) tools, processes and practices
• Awareness and knowledge of BS1192 / ISO19650
• Ability to work as part of a project team as well as a wider Document Control team, looking for opportunities to improve procedures across the UK through thoughtful and actionable suggestions