Document Controller

Colt Data Centre Services; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading technology services provider in London is looking for a Document Controller to support their Design and Construction Teams. This role involves managing project documentation, ensuring proper access and permissions, and training external Document Controllers on the BIM360 platform. The ideal candidate should have at least 2 years of experience in construction or consultancy, with strong skills in Document Control Procedures. This is a full-time position with opportunities for growth in a dynamic environment.

Qualifications

• Minimum of 2 years of professional experience in construction or consultancy environments.
• Experience of Document Control Procedures and Systems for large scale projects.
• Experience in using Autodesk ACC is preferred but not essential.

Responsibilities

• Setup all London projects on Autodesk ACC.
• Manage users, companies and roles for effective ACC management.
• Ensure documentation is uploaded in the correct place and meets project procedures.

Skills

Document Control Procedures

Communication Skills

Proactive Initiative

Process Management Skills

Tools

Autodesk ACC

Job description

Overview

We are seeking a Document Controller to support London and guide our Design and Construction Teams. You will report to the Head of Engineering as part of the Design and Delivery team in Colt DCS’s Global Delivery function.

Responsibilities

• Setup all London projects on Autodesk ACC
• Setup ACC folder structure, modules review workflows and manage access and permissions to the CDE, ensuring all teams have the correct access at all times
• Manage users, companies and roles for effective ACC management – Add new users, companies and roles. Ensure inactive accounts are addressed.
• Ensure documentation is uploaded in the correct place and meets the project procedures including naming convention followed, title included, metadata populated
• Support the Colt BIM Information Manager and the external project team in the management of the Document Register (MIDP) – populate reviews’ status and track document submittals
• Support the Colt Design Manager in managing the closing out of Project Documentation Reviews
• Train and guide the external Document Controllers on the use of BIM360 as the Document Control Platform
• Support the Colt BIM Information Manager with platform training
• Support the Colt BIM team in document guidance & workflow / process production
• Support the business in producing data analytics reporting on project documentation and review submittals
• Upload project documentation for the Colt DCS Project Team
• Attend Project Meetings where required
• Ensure that the latest revisions are administered and distributed promptly and are correct and available to the team on ACC
• Support Project Team on ACC Document management and any QA queries related to documentation.
• Work closely with Colt’s Operations, Design and BIM Teams to understand the flow of information on a project

Basic Qualifications

• Minimum of 2 years of professional experience in construction or consultancy environments
• Experience of Document Control Procedures and Systems for large scale projects
• Experience is Data Centres is preferred but not essential
• Experience in using Autodesk ACC is preferred but not essential
• Fluent in English; preferred other languages French or German is highly desirable.

Essential Skills and Experience

• Working knowledge of BS1192 or ISO19650 standards for naming convention requirements
• Strong Documentation and process management skills
• Excellent communication skills, able to communicate both verbally and electronically with clarity and understanding
• Experience of working across all stages of a project lifecycle (e.g. RIBA or similar)
• Ability to be proactive and demonstrate initiative
• A background of working in AEC or Design is advantageous

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

IT Services and IT Consulting

Location

London, England, United Kingdom