Document Control Administrator - Maternity Cover

INEOS; Grangemouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Document Control Administrator for maternity cover. This entry-level role involves managing documents, supporting engineers, and ensuring compliance with safety standards. The ideal candidate will possess strong IT skills, particularly in Excel and SharePoint, and have a proactive attitude towards learning and organization. Join a dynamic team dedicated to maintaining high standards in document control within the chemical manufacturing sector, where your contributions will play a crucial role in operational efficiency and safety.

Qualifications

• NQ in admin or equivalent experience required.
• Experience in a similar role is essential.
• Proficiency in IT, especially Excel, Word, PowerPoint.

Responsibilities

• Manage a large repository of documents and drawings.
• Update MOC files and maintain archives.
• Support engineers in navigating MOC processes.

Skills

IT Proficiency

Attention to Detail

Organizational Skills

Proactive Attitude

Communication Skills

Education

NQ in Administration

Equivalent Experience

Tools

Excel

Word

PowerPoint

SharePoint

Job description

Document Control Administrator - Maternity Cover

INEOS Grangemouth, Scotland, United Kingdom

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Document Control Administrator - Maternity Cover

INEOS Grangemouth, Scotland, United Kingdom

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Join to apply for the Document Control Administrator - Maternity Cover role at INEOS

Job Title: Information Management and Document Control Administrator (Temp - Maternity Cover)

Location: Grangemouth (onsite), INEOS FPS

INEOS FPS is a 100% INEOS-owned integrated oil and gas liquid transportation and processing system serving the North Sea. It handles crude oil and gas liquids from offshore and onshore sources, processing and delivering to various points.

About The Role

Reporting to the IMDC Team Lead, the role involves managing a large repository of documents and drawings, and administering processes such as Management of Change (MOC) and the Register of Safety Related Devices (RSRD).

Daily Responsibilities

• Respond to email requests from MOC, Document Control, Drawing Office, and Completions & Close-out mailboxes.
• Update MOC files and maintain archives.
• Upload MOC database to SharePoint for reporting.
• Process document control requests including formatting, uploading, and withdrawing documentation.
• Update the Register of Safety Related Devices.
• Upload vendor documentation to EDMS and manage review/approval processes.
• Support engineers and reviewers in navigating MOC processes.
• Guide users in EDMS utilization to meet documentation needs.
• Upload non-controlled documentation and distribute controlled copies.
• Respond to ad hoc IMDC requests via email, Teams, and phone.
• Promote INEOS safety and behavioral principles.

Qualifications, Knowledge, and Skills

• NQ in admin or equivalent experience.
• Experience in a similar role.
• Proficiency in IT, especially Excel, Word, PowerPoint.
• Positive, confident, independent, and proactive attitude.
• Willingness to learn on the job.
• Attention to detail and organizational skills.
• Ability to prioritize and meet deadlines.

How to Apply

Interested candidates should submit their CV and click apply.

Additional Information

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industry: Chemical Manufacturing