Document Administrator

Rubicon Consulting; Royal Borough of Greenwich; On-site; GBP 26,000 - 34,000; Full time

Job summary

Rubicon Consulting is seeking a Document Administrator to support the Skills & Education team on a 6 month rolling contract east of England. You will own data management for learners, support LMS processes, and contribute to funding claims and reporting.

The role requires strong communication, organisation, and IT skills, with the ability to work in a virtual team and manage multiple data systems to maximise funding outcomes.

Qualifications

• Excellent communication skills.
• Good presentation skills.
• Excellent organisational and time management skills.
• Good working knowledge of IT systems.
• Ability to work on own initiative as part of a virtual team.

Responsibilities

• To be responsible for the Data Management processes for apprenticeships in Siemens Energy UK.
• To be responsible the Learner Management System (LMS) and the communication/relationship with the external providers, including any actions needed to improve and enhance the processes within the systems capability.
• Maintain knowledge of rules and requirements for Skills.
• Funding via Apprenticeship Levy.
• Administration.
• Design and produce a range of reports on funding data.
• Review, design and implement systems and processes to increase efficiency within the department.
• Provide monthly amendments to data to the Data Management Support provider to ensure Individual Learner Records (ILRs) are submitted correctly to receive funding.
• Support subcontracting processes at the start of the academic year with essential pieces of documentation made available to those who require it (internal businesses, learners and colleges/providers) and that they are clear and cover all up-to-date funding rules.
• Provide support to register learners with awarding organisations and claim certification.
• Provide support to the Skills and Education Team as required by providing administrative support as requested.

Skills

Communication skills

Presentation skills

Organisational skills

Time management

IT systems knowledge

Teamwork in virtual environment

Job description

Role Summary

Rubicon Consulting is currently recruiting for a Document Administrator on a 6 month rolling contract based East of England.

Work as part of the Skills & Education team to support the contractual obligations for OFSTED, Education Skills Funding Agency, Awarding Bodies.

Own the data management processes for learners Provide administrative support to Skills and Education team.

Responsibilities

• To be responsible for the Data Management processes for apprenticeships in Siemens Energy UK
• To be responsible the Learner Management System (LMS) and the communication/relationship with the external providers, including any actions needed to improve and enhance the processes within the systems capability.
• Maintain knowledge of rules and requirements for Skills
• Funding via Apprenticeship Levy.
• Administration
• Design and produce a range of reports on funding data
• Review, design and implement systems and processes to increase efficiency within the department
• Provide monthly amendments to data to the Data Management Support provider to ensure Individual Learner Records (ILRs) are submitted correctly to receive funding.
• Support subcontracting processes at the start of the academic year with essential pieces of documentation made available to those who require it (internal businesses, learners and colleges/providers) and that they are clear and cover all up-to-date funding rules.
• Provide support to register learners with awarding organisations and claim certification
• Provide support to the Skills and Education Team as required by providing administrative support as requested.

Requirements

• Excellent communication skills
• Good presentation skills
• Excellent organisational and time management skills
• Good working knowledge of IT systems
• Ability to work on own initiative as part of a virtual team

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time