Data Coordinator

Randstad Sourceright; Lincoln; On-site; GBP 22,000 - 30,000; Full time

Job summary

Randstad Sourceright in Lincoln is seeking a Data Coordinator to manage LMS data, ILRs, and funding compliance for apprenticeship programs. The role involves coordinating with colleges, providers, and internal teams to ensure accurate records and timely submissions.

You will handle onboarding documentation, liaise with external LMS vendors, and support the Skills & Education team with data-driven insights and process improvements.

Qualifications

• Excellent verbal and written communication abilities to liaise with external providers, colleges, and internal teams.
• Strong organizational skills to manage multiple learner records, meet strict funding deadlines, and handle varied tasks.
• Good working knowledge of IT systems, including data management tools and LMS software.
• Ability to take initiative, solve problems and work independently as part of a virtual team.
• Good presentation skills to clearly share funding reports, data trends, and process updates.

Responsibilities

• Maintain and update the Learner Management System (LMS) with accurate student records.
• Send monthly data updates to service providers to ensure ILRs are correctly submitted.
• Ensure all data handling complies with Ofsted, ESFA rules, and awarding bodies.
• Design and generate reports to track government funding through the Apprenticeship Levy.
• Stay up-to-date on government funding rules and requirements.
• Double-check data entries so the company receives all eligible funding.
• Act as the main point of contact for external LMS providers to improve systems.
• Prepare onboarding documentation for colleges, providers, learners and internal teams at the start of each academic year.
• Register new apprentices with official awarding organizations.
• Process and claim completion certificates after learners finish programs.
• Review tools and workflows to improve admin efficiency.
• Provide general admin support to the Skills & Education team.

Skills

Verbal & written communication

Organizational skills

Initiative / problem-solving

Presentation skills

Tools

LMS

Excel

Power BI

Job description

Job title: Data Coordinator
Location: Lincoln
Contract length: 6 months rolling contract (long-term potential)
Work Structure: Onsite

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting for a Data Coordinator to join a World leader offering Products, Solutions and Services across the entire Energy value chain on behalf of a well established manufacturing organisation to play a key role in supporting Manufacturing Operations.

The Data Co-ordinator manages data and systems for early careers and apprenticeship programs. Responsibilities include running the Learner Management System (LMS), tracking Individual Learner Records (ILRs) to secure government funding, and keeping records compliant with Ofsted and ESFA standards. The role also handles apprentice registrations, partner college paperwork, and administrative support, requiring strong organizational skills, IT proficiency, and clear communication.

Some of the duties will include but are not limited to:

• Maintain and update the Learner Management System (LMS) with accurate student records.

• Send monthly data updates to service providers to ensure Individual Learner Records (ILRs) are correctly submitted.

• Ensure all data handling complies with official rules set by Ofsted, the Education Skills Funding Agency (ESFA), and awarding bodies.

• Design and generate reports to track government funding received through the Apprenticeship Levy.

• Stay up-to-date on government funding rules and requirements.

• Double-check data entries so the company receives all the funding it is eligible for.

• Act as the main point of contact for external LMS software providers to improve and update system features.

• Prepare and share essential onboarding documentation for colleges, external training providers, learners, and internal teams at the start of each academic year.

• Register new apprentices with official awarding organizations.

• Process and claim completion certificates once learners finish their programs.

• Review current office tools and workflows to find ways to make administrative tasks faster and more efficient.

• Provide general administrative support to the broader Skills & Education team as needed.

Essential Requirements:

• Excellent verbal and written communication abilities to liaise with external providers, colleges, and internal teams.

• Strong organizational skills to manage multiple learner records, meet strict funding deadlines, and handle varied tasks.

• A good working knowledge of IT systems, including experience with data management tools and software like Learner Management Systems (LMS).

• The ability to take initiative, solve problems, and work independently as part of a virtual team.

• Good presentation skills to clearly share funding reports, data trends, and process updates with the team.

Desirable Requirements:

• Prior experience working with Education Skills Funding Agency (ESFA) rules, funding methodologies, or managing the Apprenticeship Levy pool.

• Direct experience preparing, validating, or submitting Individual Learner Records (ILRs) using data compliance tools.

• Familiarity with popular apprenticeship and learner management software systems (such as Maytas, Aptem, OneFile, or Tribal).

• Prior experience participating in or preparing documentation for Ofsted inspections or external funding audits in a training/further education environment.

• Strong proficiency in advanced Excel functions (VLOOKUP, Pivot Tables) or data visualization tools (like Power BI) to generate detailed funding insights.