Document Controller/Admin - South Clyde

Integrate Engineering Resources; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A construction project management firm in Glasgow is seeking a Document Controller/Administrator for a 12-month contract. This role involves managing project documentation and providing administrative support to ensure efficient operations. The ideal candidate will have experience in document control within construction and possess strong organizational and communication skills. Proficiency in Microsoft Office is essential. The position offers a structured working schedule of 8 hours per day, Monday to Friday.

Qualifications

• Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
• Strong knowledge of document management systems.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage and maintain all project documentation, ensuring accurate filing and version control.
• Track and log incoming and outgoing documents, maintaining a clear audit trail.
• Provide general administrative support to the construction team.

Skills

Document management systems

Organizational skills

Communication skills

Microsoft Office

Job description

Overview

Position: Document Controller/Administrator

Job Type: Contract 12 months

Hours: 8 hours per day Monday to Friday

We are seeking a Document Controller / Administrator to support an industrial construction project, ensuring all project documentation is managed efficiently and administrative processes run smoothly. The successful candidate will play a key role in maintaining accurate records, ensuring compliance with industry standards, and providing administrative support to the project team.

Key Responsibilities

• Document Control
• Manage and maintain all project documentation, ensuring accurate filing and version control.
• Process and distribute documents according to company and client requirements.
• Ensure compliance with industry regulations, ISO standards, and project procedures.
• Track and log incoming and outgoing documents, maintaining a clear audit trail.
• Assist in the preparation of reports, method statements, and technical documents.
• Coordinate with contractors, engineers, and project managers to ensure documentation is up to date.

Administrative Support

• Provide general administrative support to the construction team, including scheduling meetings and preparing correspondence.
• Support with staff bookings hotels, cars etc
• Maintain registers for drawings, permits, contracts, and site records.
• Assist with procurement documentation, invoices, and purchase orders.
• Liaise with site personnel, subcontractors, and suppliers to ensure smooth communication.
• Manage document archiving and retrieval in line with company policies.

Requirements

• Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
• Strong knowledge of document management systems
• Excellent organisational skills and attention to detail.
• Strong communication skills and the ability to work collaboratively with multiple teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Training will be provided on specific client software.