Document Administrator

Confidential; England; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work

Full training

Job summary

Randstad CPE is seeking a Document Administrator / Receptionist for the DOI Project in the Dorset/Poole region. The role offers hybrid working initially with a plan to become 100% on-site when site operations start.

The position is full-time (40 hours/week) with a salary of £40,000–£45,000 per year, dependent on experience. You will manage vetting checks, document control, and front-of-house duties as the project scales.

Qualifications

• Must hold the unconditional Right to Work in the UK and be eligible to undergo UK National Security Vetting.
• Based in Dorset/Poole region or willing to commute daily once site is operational.
• Excellent communication, high level of accuracy in handling sensitive data, and strong IT literacy (MS Office).
• Previous experience in personnel clearance or high-level security administration is desirable, but full training will be provided.

Responsibilities

• Vetting & Security Clearance: Conduct and manage comprehensive background, security, and vetting checks for incoming site personnel and contractors (full training provided).
• Document Management: Maintain, organize, and archive project documentation, compliance records, and site registers.
• Front-of-House / Reception: Serve as the primary administrative point of contact for visitors, clients, and team members once the physical site opens.
• General Administration: Assist site leadership with day-to-day administrative support, record keeping, and scheduling.

Skills

Communication

Attention to detail

IT literacy

Vetting experience

Tools

MS Office

Job description

Document Administrator / Receptionist - DOI Project

Location: Dorset / Poole area (Hybrid / Work from Home initially; Fully On-Site once site operations commence)

Salary: 40,000 - 45,000 per annum (Depending on Experience)

Work Pattern: Full-Time, 40 hours per week

About the Role

Are you an experienced Administrator or Receptionist with meticulous attention to detail and strong organizational skills? We are seeking a dedicated Document Administrator / Receptionist to support the upcoming DOI Project in the Dorset/Poole region.

This is a unique opportunity to join early and play a foundational role in establishing administrative and personnel compliance procedures before transitioning to full site operations.

Key Responsibilities

• Vetting & Security Clearance: Conduct and manage comprehensive background, security, and vetting checks for incoming site personnel and contractors (full training provided).
• Document Management: Maintain, organize, and archive project documentation, compliance records, and site registers.
• Front-of-House / Reception: Serve as the primary administrative point of contact for visitors, clients, and team members once the physical site opens.
• General Administration: Assist site leadership with day-to-day administrative support, record keeping, and scheduling.

Location & Work Model

• Initial Phase: Primarily Work From Home / Remote, with occasional meetings in the Dorset/Poole area.
• Future State: Once site operations commence, the role will be 100% On-Site based in the Poole/Dorset area.

Candidate Requirements

• Eligibility & Vetting: Must hold the unconditional Right to Work in the UK and be eligible to undergo UK National Security Vetting (typically requiring continuous UK residency).
• Location: Based in or around the Dorset / Poole region (or willing to commute daily once the site is operational).
• Skills: Excellent communication, high level of accuracy in handling sensitive data, and strong IT literacy (MS Office).
• Vetting Experience: Previous experience in personnel clearance or high-level security administration is desirable, but full training will be provided.

What We Offer

• Competitive Salary: 40,000 - 45,000 per annum.
• Flexible Working: Work predominantly from home during the mobilization phase.
• Professional Development: Full training on specialized security, vetting, and compliance protocols.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.