Document Administration Project Assistant

JR United Kingdom; Colchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant to join their team in Colchester. The role involves managing shipping documentation and ensuring compliance with group requirements. Ideal candidates will possess strong organizational skills and attention to detail, and will thrive in a corporate environment, actively supporting trading operations.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation with effective written communication skills.
• Experience in a corporate environment.

Responsibilities

• Handle and process shipping documents such as Bills of Lading and Insurance Certificates.
• Maintain records for compliance with group requirements.
• Fulfill contractual obligations for cargo insurance certification.
• Check document accuracy against trading contract requirements.

Skills

Organizational Skills

Attention to Detail

Self-Motivation

Written Communication

Job description

Document Administration Project Assistant, Colchester

Job Details

• Location: Colchester, United Kingdom
• Industry: Oil and Energy, Trading and Shipping
• Start Date: Beginning of July 2025
• Work Arrangement: 5 days per week in office at Canary Wharf
• EU Work Permit Required: Yes
• Job Views: 2
• Posted: 06.06.2025
• Expiry Date: 21.07.2025

Role Overview

As part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and detailed knowledge sharing both internally and externally.

The Port Agency & Document Administration Team supports trading and operations on port agency matters, in-port activities, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents.

Responsibilities

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance with group requirements.
• Fulfill contractual obligations related to cargo insurance certification.
• Check document accuracy against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience in a corporate environment
• Experience with IT systems

We are committed to diversity and equal opportunity and do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.