Document Administration Project Assistant

JR United Kingdom; Ipswich; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is seeking a Document Administration Project Assistant to support their trading and operations teams. This role involves managing shipping documents, ensuring compliance, and requires strong organizational skills and attention to detail. Candidates will work from the office five days a week to handle essential documentation, contributing to efficient operations in a high-stakes environment.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Strong and proven written communication skills.
• Experience working in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents.
• Ensure compliance with Group requirements for shipping documentation.
• Check accuracy of documents against trading contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience in corporate environment

Experience with IT systems

Job description

Job Title: Document Administration Project Assistant

Location: Canary Wharf (5 days per week in office)

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team provides support to the trading and operations teams on port agency and in-port activity, as well as cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Strong and proven written communication skills
• Experience working in a corporate environment
• Experience working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.