Document Administration Project Assistant

JR United Kingdom; Cardiff; On-site; GBP 28,000 - 42,000; Full time

Job summary

JR United Kingdom is seeking a Document Administration Project Assistant based in Cardiff to support their Trading Operations team. This role involves managing shipping documentation and ensuring compliance with company standards. The candidate should possess strong organizational skills and the ability to work efficiently in a corporate environment, with a focus on attention to detail. Opportunities here emphasize equal opportunity and diversity, making a welcoming environment for all candidates.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Strong self-motivation.
• Proven written communication skills.
• Experience working in a corporate environment.
• Experience working with IT systems.

Responsibilities

• Provide administrative support by handling and processing shipping documents for cargoes.
• Ensure compliance by maintaining proper controls for documentation.
• Fulfill contractual obligations related to cargo insurance certification.
• Check the accuracy of documents against various requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication skills

Experience with IT systems

Job description

Document Administration Project Assistant, Cardiff

Client:

Location:

Cardiff, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Role Overview:

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams regarding port agency, in-port activity, and cargo documentation. The successful applicant will mainly support the Document Administration activities of the team.

Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.

Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will work from the office 5 days a week.

What you will do:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfill bp's contractual obligations related to cargo insurance certification.
• Check the accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

What you will have:

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Proven written communication skills
• Experience working in a corporate environment
• Experience working with IT systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.