Document Administration Project Assistant

JR United Kingdom; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Oil and Energy sector is looking for a Document Administration Project Assistant based in Bristol. The role involves supporting document administration activities, ensuring the accuracy of various shipping documents, and interacting with corporate processes. Candidates should possess strong organizational skills and attention to detail, with prior experience in corporate environments being preferred.

Qualifications

• Proven organizational skills and ability to prioritize workload.
• Excellent attention to detail.
• Effective written communication skills.

Responsibilities

• Handle and process shipping documents such as Bills of Lading and Certificates.
• Maintain records and ensure compliance in documentation.
• Verify accuracy of documents against contract requirements.

Skills

Organizational skills

Attention to detail

Self-motivation

Written communication

Experience in corporate environment

IT systems

Job description

Document Administration Project Assistant, Bristol

Job Details

Location: Bristol, United Kingdom

Industry: Oil and Energy, Trading and Shipping

Start Date: Beginning of July 2025

Role Overview

Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and sharing detailed knowledge with internal and external parties.

The Port Agency & Document Administration Team supports trading and operations teams on port agency, in-port activity, and cargo documentation. The successful candidate will primarily support document administration activities.

Physical presence in the office is required for handling hard copies of cargo documents, working 5 days a week in Canary Wharf.

Responsibilities

• Provide administrative support by handling and processing shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
• Fulfill contractual obligations related to cargo insurance certification.
• Verify accuracy of documents against systems, trading contract requirements, and Letter of Credit conditions.

Qualifications

• Proven organizational skills and ability to prioritize workload
• Excellent attention to detail
• Strong self-motivation
• Effective written communication skills
• Experience working in a corporate environment
• Experience with IT systems

Additional Information

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.