Doctoral College Officer - Tooting

Islington Working; Tooting; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Benefits package

Training & development

Job summary

City St George’s is expanding its Doctoral College team at the Tooting campus to support PhD programmes across six schools. The Doctoral College Officer will coordinate postgraduate research activities, assist staff and examiners, and maintain student records and exam processes.

We value experience with postgraduate research administration, strong communication, and meticulous organisational skills. The role offers hybrid working when possible, a competitive benefits package, and opportunities

Qualifications

• Experience with university PGR programmes and managing complex administrative tasks.
• Strong IT skills and the ability to handle multiple databases and MS Office tools.
• Ability to communicate clearly with staff, students and external examiners.

Responsibilities

• Ensure postgraduate research activities run smoothly across the Doctoral College.
• Support students, academic staff and external examiners from thesis submission to final award.
• Manage exam entry, thesis submissions, and keep accurate records; ensure results are communicated clearly.

Skills

IT literacy

Word

Excel

Canvas

Databases

Communication

Organizational

Tools

SITS

Job description

City St.Georges is building a new team in the Doctoral College to support the university’s PhD programmes . We are looking for new colleagues to join the team as Doctoral College Officers working across our 6 schools.

If you have experience with university PGR programmes, like working with like-minded people and want a chance to develop your organisational skills, we hope you will think about applying for a role at our Tooting campus.

Duties

As the Doctoral College Officer,

• You will ensure postgraduate research activities at City St George’s run smoothly.
• You will support students, academic staff, and external examiners from thesis submission to the final award.
• Your tasks include managing exam entry, overseeing thesis submissions, maintaining accurate records, and ensuring exam results are clearly communicated.
• You will also support the Research Degrees Programme Committee, keep the Postgraduate Research Canvas pages up to date, and help manage studentship processes.
• You will be the main point of contact for questions from staff and doctoral researchers, providing clear guidance on processes and policies.
• By being proactive, you will help ensure every doctoral researcher receives timely and helpful support.
• Organised and motivated individual with a strong attention to detail and experience in managing complex administrative tasks.
• Ability to work independently and collaboratively within a team, and effectively manage a demanding workload.
• Proficiency in IT, particularly with Microsoft Word, Excel, Canvas, and databases, is essential.
• Experience with postgraduate research and student records systems such as SITS is advantageous but not required.
• A commitment to equity, diversity, and inclusion is essential, as is a willingness to engage in ongoing professional development.
• Strong written and verbal communication skills are required to collaborate effectively with doctoral researchers, academic staff, and external examiners.

Desirable criteria

Not specified

Additional information

City St George’s aims to create a supportive and inclusive community where staff and students can do their best. Our values are: We care, We learn, We act. We offer hybrid working when possible, a good benefits package, and opportunities for personal and professional growth.

By joining our team, you will contribute to the success of doctoral researchers and support the University’s research objectives. The institution is dedicated to sustainability, equality, and the wellbeing of all staff members.

Closing date for applications:27 September 2026 at 11:55pm. Interviews dates will be confirmed due course.

City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.