Doctoral College Officer - Tooting

City St George’s Students' Union; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid working

Staff training & development

Competitive pension

Job summary

City St George’s Students' Union is seeking a Doctoral College Officer to support postgraduate research activities across our six schools at the Tooting campus. You will assist students, academic staff, and external examiners from thesis submission to final award, managing exam entries, thesis submissions, records, and clear communication of results.

You will contribute to the Research Degrees Programme Committee and postgraduate records systems, acting as a main contact for staff and doctoral

Qualifications

• Organised and motivated with strong attention to detail and experience managing complex administrative tasks.

Responsibilities

• Support postgraduate research activities from thesis submission to final award.
• Manage exam entry, oversee thesis submissions and maintain accurate records.
• Ensure exam results are clearly communicated to stakeholders.
• Support the Research Degrees Programme Committee and Postgraduate Research Canvas pages.
• Be the main point of contact for staff and doctoral researchers, guiding processes and policies.

Skills

Organised

Attention to detail

Administrative experience

IT proficiency

Tools

MS Word

MS Excel

Canvas

Databases

SITS

Job description

City St.Georges is building a newteam in the Doctoral College to support the university’s PhD programmes . We are looking for new colleagues to join the team as DoctoralCollege Officers working across our 6 schools. Ifyou have experience with university PGR programmes,like working with like-minded people and want a chance to develop your organisational skills, we hope you will think about applying for a role at our Tooting campus.

About the Role
As the Doctoral College Officer, you will ensure postgraduate research activities at City St George’s run smoothly. You will support students, academic staff, and external examiners from thesis submission to the final award. Your tasks include managing exam entry, overseeing thesis submissions, maintaining accurate records, and ensuring exam results are clearly communicated.

You will also support the Research Degrees Programme Committee, keep the Postgraduate Research Canvas pages up to date, and help manage studentship processes. You will be the main point of contact for questions from staff and doctoral researchers, providing clear guidance on processes and policies. By being proactive, you will help ensure every doctoral researcher receives timely and helpful support.

What We’re Looking For
We seek an organised and motivated individual with a strong attention to detail and experience in managing complex administrative tasks. The ideal candidate will demonstrate the ability to work independently and collaboratively within a team, and effectively manage a demanding workload. Proficiency in IT, particularly with Microsoft Word, Excel, Canvas, and databases, is essential. Experience with postgraduate research and student records systems such as SITS is advantageous but not required.

A commitment to equity, diversity, and inclusion is essential, as is a willingness to engage in ongoing professional development. Strong written and verbal communication skills are required to collaborate effectively with doctoral researchers, academic staff, and external examiners.

Why Join Us?
City St George’s aims to create a supportive and inclusive community where staff and students can do their best. Our values are: We care, We learn, We act.

• We offer hybrid working when possible, a good benefits package, and opportunities for personal and professional growth.

By joining our team, you will contribute to the success of doctoral researchers and support the University’s research objectives. The institution is dedicated to sustainability, equality, and the wellbeing of all staff members.

Closing date for applications: 27 September 2026 at 11:55pm

Interviews dates will be confirmed due course.

For more information, please refer to the JD via this link Doctoral College Officer (Tooting campus) JD.pdf

City St George’s, University of London values diversity and is committed to providing equal opportunities. A guaranteed interview scheme is available for disabled applicants. We look forward to welcoming new members to our community

The selection process will involve an interview and a presentation.

• City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.

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