Divisional Administrator - Pharmacy & Optometry (Hybrid)

The University of Manchester; Manchester; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Generous employer pension contribution

Christmas closure across all departs/…

Purple Place employee discount平台

Job summary

The University of Manchester is seeking a motivated Divisional Administrator within the Division of Pharmacy and Optometry to provide proactive PA, administrative, operational and finance support across the division. You will coordinate meetings, events, recruitment and general processes to keep day-to-day activity running smoothly.

The role involves diary management, minute taking, logistics for committees and seminars, recruitment coordination, onboarding and liaison with finance colleagues.

Qualifications

• Experience in an administrative, customer-facing role providing effective PA support, including diary management and meeting coordination.
• Experience in supporting meetings, committees or events with logistics, documentation and action follow-up.
• Excellent written and verbal communication with a wide range of colleagues and stakeholders.
• Strong organisational skills to prioritise tasks, meet deadlines and resolve routine problems.
• Good IT skills, particularly in Microsoft 365, with a proactive and collaborative approach.

Responsibilities

• Provide proactive PA and administrative support including diary coordination, meeting arrangements, agenda preparation and minute taking.
• Coordinate divisional meetings, committees, seminars, visitor programmes and events with logistics and materials.
• Support recruitment and people-related administration including interviews, onboarding and induction.
• Assist finance and procurement administration including purchasing, expenses and invoicing liaison with finance colleagues.
• Maintain effective communication with internal and external stakeholders and escalate where required.

Skills

PA support

Meeting coordination

Diary management

Stakeholder communication

IT - Microsoft 365

Job description

The University of Manchester is seeking a motivated Divisional Administrator within the Division of Pharmacy and Optometry to provide proactive PA, administrative, operational and finance support across the division. You will coordinate meetings, events, recruitment and general processes to keep day-to-day activity running smoothly.

The role involves diary management, minute taking, logistics for committees and seminars, recruitment coordination, onboarding and liaison with finance colleagues.