Pharmacy Office Administrator & Onboarding Coordinator

University Hospitals Birmingham NHS Foundation Trust; Birmingham; Sur place; GBP 21 000 - 27 000; Plein temps

Résumé du poste

University Hospitals Birmingham NHS Foundation Trust's Pharmacy team at Queen Elizabeth Hospital Birmingham is seeking a proactive Pharmacy Administrator to provide essential administrative support to staff and line managers, while maintaining strict confidentiality.

Duties include typing, meeting support, mail handling, onboarding, new technology rollout, document management, invoices and procurement, and using Microsoft Office to prepare correspondence, presentations, and reports.

Qualifications

• Strong interpersonal and organisational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and within a team.

Responsabilités

• Undertake typing tasks, including audio transcription and copy typing of various documents.
• Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
• Manage incoming mail, prioritising and redirecting as necessary.
• Assist with onboarding of new colleagues as directed by the Line Manager.
• Support the introduction of new technology and working practices.
• Photocopy, scan, and file documents while maintaining confidentiality.
• Handle invoices and chase procurement orders.
• Use Microsoft Office to produce correspondence, presentations, and reports.
• Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
• Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.

Connaissances

Interpersonal skills

Outils

Microsoft Office

Description du poste

University Hospitals Birmingham NHS Foundation Trust's Pharmacy team at Queen Elizabeth Hospital Birmingham is seeking a proactive Pharmacy Administrator to provide essential administrative support to staff and line managers, while maintaining strict confidentiality.

Duties include typing, meeting support, mail handling, onboarding, new technology rollout, document management, invoices and procurement, and using Microsoft Office to prepare correspondence, presentations, and reports.