Distribution Administrator

Huhtamaki; Gosport; On-site; GBP 21,000 - 28,000; Full time

Job summary

Huhtamaki is recruiting a Distribution Administrator in Gosport to support warehouse and distribution operations. You will ensure accurate processing of despatches and receipts, manage transport administration, and maintain systems and records that keep the supply chain running efficiently.

You will coordinate with transport planners, customers, and pallet suppliers to ensure smooth cargo movement, accurate documentation, and timely reporting.

Qualifications

• Previous experience in administration, logistics, distribution or warehouse support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and experience using business systems.
• Good numeracy and data entry skills.
• Strong communication skills and the ability to work effectively with multiple stakeholders.
• Ability to prioritise workload and work accurately in a fast-paced environment.

Responsibilities

• Manage despatch, receipt and warehouse tasks via WMS.
• Generate and process transport and delivery documentation for hauliers and customers.
• Coordinate vehicle movements on and off site with safe documentation.
• Maintain pallet accounts and reconciliations with customers, suppliers and invoices.
• Liaise with customers, service teams, transport providers and pallet suppliers.
• Monitor vehicle arrivals/departures/no-shows and resolve issues with transport planners.
• Support shunting between sites to maintain material flow.
• Process parcel carrier shipments and ensure shipping docs are accurate.
• Produce daily warehouse and distribution reports and statistics.
• Create export loads and generate customs documentation when needed.
• Assist with customer returns, damages and related queries.
• Maintain filing systems and administrative records.

Skills

Organisational skills

Attention to detail

IT skills

Numeracy

Communication

Prioritisation

Education

Experience in admin/logistics

Tools

Warehouse Management System (WMS)

Job description

Enjoy a career, packaged with care, whilst helping protect food, people and the planet

We are a key global provider of sustainable packaging solutions. We're on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.

You could be part of our vision. Because it's our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It's every one of us working together.

We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.

Your Opportunity

We're currently looking for a Distribution Administrator to join our team in Gosport. This role plays a key part in supporting warehouse and distribution operations, ensuring accurate processing of despatches and receipts, managing transport administration and maintaining the systems and records that keep our supply chain running efficiently.

What You'll Be Doing

• Managing despatch, receipt and warehouse tasks through the Warehouse Management System (WMS).
• Generating and processing transport and delivery documentation for hauliers and customers.
• Coordinating vehicle movements on and off site, ensuring safe access and accurate documentation.
• Maintaining pallet accounts, records and reconciliations with customers, suppliers and invoices.
• Liaising with customers, customer service teams, transport providers and pallet suppliers.
• Monitoring vehicle arrivals, departures and no-shows, working with transport planners to resolve issues.
• Supporting shunting activities between sites to maintain smooth material flow.
• Processing parcel carrier shipments and ensuring all shipping documentation is accurate.
• Producing daily warehouse and distribution reports and statistics.
• Creating export loads and generating customs documentation where required.
• Supporting the resolution of customer returns, damages and distribution-related queries.
• Maintaining departmental filing systems, invoices, expenses and administrative records.

What We're Looking For

• Previous experience in an administration, logistics, distribution or warehouse support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills and experience using business systems.
• Good numeracy and data entry skills.
• Strong communication skills and the ability to work effectively with multiple stakeholders.
• Ability to prioritise workload and work accurately in a fast-paced environment.

Desirable

• Experience using a Warehouse Management System (WMS).
• Knowledge of transport, despatch and distribution processes.
• Experience with customs documentation and export administration.
• Understanding of pallet control and reconciliation processes.

Why Join Huhtamaki?

At Huhtamaki, you'll be part of a global business committed to sustainability, innovation and continuous improvement. You'll work within a supportive team environment where your contribution helps ensure products are delivered safely, efficiently and on time to our customers around the world.

Join us. Help protect food, people and the planet.