Directorate Support Manager *subject to AFC evaluation*

Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

The Royal Wolverhampton NHS Trust is seeking an experienced Directorate Support Manager for the Cardiac Services Directorate. You will coordinate administrative workflows, lead a team of secretaries and coordinators, and ensure efficient, patient-centred processes that underpin safe clinical care and strong operational performance.

You will oversee day-to-day administration across Cardiology and sub-specialties, manage performance data, and drive continuous service improvements while maintaining

Qualifications

• Experience leading administrative teams in a fast-paced healthcare environment.
• Proven ability to manage complex administrative workflows and support clinical teams.
• Strong data quality, governance and performance reporting skills.

Responsibilities

• Lead day-to-day administrative and secretarial services across Cardiology and related sub-specialties.
• Line-manage Medical Secretaries and admin staff; oversee recruitment, appraisals and wellbeing.
• Oversee waiting lists, data accuracy and PAS usage; produce performance reports and support audits.
• Promote continuous improvement through capacity planning, service reviews and business cases.
• Monitor Datix incidents; support investigations; ensure IG and safety compliance.
• Coordinate communications with clinicians, managers and corporate teams; deputise at meetings.

Skills

Leadership

Team management

Data quality

Service improvement

Risk management

Communication

Job description

We are seeking an experienced, motivated and highly organised Directorate support Manager to join our busy and fast-paced Cardiac Services Directorate. This is an excellent opportunity for a confident leader who thrives in a pressured environment, can coordinate complex administrative workflows, and is committed to delivering high-quality support to clinical teams and patients., As the Cardiac Services Team Leader, you will oversee the day-to-day running of the administrative service across Cardiology and associated sub-specialties. You will ensure the delivery of efficient, patient-centred administrative processes that support safe clinical care, smooth patient pathways and strong operational performance.

You will lead a team of administrative staff, providing clear direction, coaching, performance management and professional development. You will work closely with consultants, matrons, physiologists and operational managers to maintain high standards of communication, scheduling, data quality and service coordination.

Main duties of the job

• Operational leadership -- Lead day-to-day delivery of administrative and secretarial services across Cardiology and Cardiothoracic specialties, ensuring efficient clinics, accurate PTL management and strong RTT performance.
• Team management -- Line-manage Medical Secretaries, MDT Coordinators and admin staff, overseeing recruitment, appraisals, training, sickness, performance and staff wellbeing.
• Performance & data quality -- Oversee waiting lists, data accuracy and PAS usage; produce performance reports; support audits, complaints and PALS responses.
• Service improvement -- Support service reviews, capacity/demand planning, business cases and quality improvement initiatives, promoting a positive culture and continuous improvement.
• Risk & governance -- Monitor Datix incidents, support investigations, ensure compliance with IG, health and safety and Directorate SOPs.
• Communication & coordination -- Communicate confidently with clinicians, managers and corporate teams; cascade policy changes; coordinate FOI requests; deputise at meetings when required.
• Operational flexibility -- Provide cross-cover during staffing pressures, participate in on-call rota and adapt to changing service priorities.

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.