Digital Health Records Scanning Co-ordinator

The Methodist Church in Britain; England; Presencial; GBP 22.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

NHS pension

Onsite parking

Staff restaurants

Onsite nurseries

Occupational health

Descripción de la vacante

East Sussex Healthcare NHS Trust is seeking a scanning co-ordinator for a 12-month post. The role involves preparing paper records, operating desktop scanners, and indexing documents into the EDMS with strict accuracy and privacy adherence.

You will work with clinical and admin teams to resolve discrepancies and maintain scanning equipment, ensuring compliant handling of confidential patient information and data protection practices.

Formación

• Experience in health records or similar setting.
• Experience with PAS and EDM systems.
• Strong IT literacy with Microsoft Office.

Responsabilidades

• Prepare physical health records for scanning and sorting.
• Operate desktop scanners and software to digitise records.
• Index scanned documents into the EDMS accurately.
• Carry out QA checks for completeness and accuracy of scans.
• Handle confidential patient information per GDPR and data protection policies.
• Collaborate with clinical/administrative teams to resolve discrepancies.
• Maintain scanning equipment and report faults promptly.

Conocimientos

Keyboard skills

Microsoft Word

Microsoft Excel

Communication skills

Time management

Teamwork

Educación

GCSE English

GCSE Maths

NVQ 3 in Business Administration

Herramientas

EDMS

PAS

Scanning software

Descripción del empleo

This 12-month post at East Sussex Healthcare NHS Trust is for a scanning co-ordinator who will digitise patient records. The work is hands-on: preparing paper notes, running desktop scanners, indexing documents into the electronic document management system and checking each scan for completeness and accuracy. Candidates need prior experience of health records and scanning software, along with patient administration and document management systems.

What the job involves

• Prepare physical health records for scanning, including sorting, removing staples and categorising documents
• Operate desktop scanners and associated software to digitise patient records
• Index scanned documents accurately into the Electronic Document Management System (EDMS)
• Carry out quality assurance checks for completeness, clarity and accuracy of scanned records
• Handle confidential patient information in line with GDPR and data protection policies
• Work with clinical and administrative teams to resolve discrepancies or missing information
• Maintain scanning equipment and report technical faults promptly

Qualifications

• GCSE or equivalent in English and Maths
• NVQ 3 in Business Administration or equivalent knowledge and experience

Experience

• Experience working in a health records or similar setting
• Substantial clerical experience, especially with filing systems
• Experience and understanding of a Patient Administration System (PAS)
• Experience of an electronic health records tracking system
• Experience of an Electronic Document Management (EDM) system
• Previous experience of electronic document scanning software

Skills & knowledge

• Good keyboard and IT skills, including Microsoft Word, Excel and Outlook
• Knowledge of filing systems
• Excellent written and verbal communication skills
• Able to work to deadlines
• Effective time management
• Able to work on own initiative and as part of a team

Other

• Able to work in a pressurised environment
• Able to accept and manage change

Nice to have

• IT qualification or experience using multiple IT software packages
• Knowledge of NHS IT systems
• Good working knowledge of digital systems

What's offered

• Staff development
• Enrolment in the NHS pension scheme
• Auto-enrolment to the Temporary Workforce Service
• Access to onsite nurseries
• Staff restaurants and accommodation
• Internal Occupational Health department
• Free confidential psychological support through the Employee Assistance Programme
• Onsite parking from £50 a year