Digital Health Records Scanning Co-ordinator

East Sussex Healthcare NHS Trust; Eastbourne; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

NHS Pension scheme

Onsite staff restaurants

Accommodation

Staff development

Auto-enrolment to Temporary Workforce

Employee Assistance Programme

Onsite parking

Job summary

East Sussex Healthcare NHS Trust is seeking a Digital Health Records Scanning Coordinator to support the digitisation of patient records. The role involves preparing physical records for scanning, operating scanners, accurately indexing documents into the EDMS, and ensuring data quality and confidentiality.

You will work with clinical and administrative teams to resolve discrepancies, maintain equipment, and uphold GDPR-related data protection standards in a fast-moving NHS environment.

Qualifications

• Detail-oriented and digitally proficient
• Experience with scanning and indexing patient records preferred
• Ability to handle confidential information in line with data protection policies

Responsibilities

• Prepare physical health records for scanning.
• Operate desk top scanners and software to digitise records.
• Index scanned documents into the EDMS.
• Perform quality assurance checks on scanned records.
• Handle confidential patient information per GDPR and data protection policies.
• Collaborate with clinical and administrative teams to resolve discrepancies.
• Maintain scanning equipment and report issues promptly.

Skills

Attention to detail

Digital literacy

GDPR compliance

Organised

Tools

EDMS

Desk top scanners

Job description

We are seeking a Digital Health Records Scanning Coordinator who is detail-oriented, digitally proficient, and passionate about working for the NHS, to join our dynamic team and play a vital role in the digitisation of patient records.

In this role, you will be responsible for preparing, scanning, indexing, and quality-checking patient documents to ensure accurate and secure digital storage. This essential function ensures complete and precise patient information is available at the point of care.

• Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
• Operate desk top scanners and associated software to digitise patient records.
• Accurately index scanned documents into the Electronic Document Management System (EDMS).
• Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
• Handle confidential patient information in accordance with GDPR and data protection policies.
• Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
• Maintain scanning equipment and report technical issues promptly.

A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. We are looking for a well organised and motivated person, with a can-do attitude and a keen eye for detail to maintain a high quality digital patient record.

Potential applicants should ensure they evidence the skills listed above in their application.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust,

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

For further details / informal visits contact: Name: Harriet Peat Job title: Team Leader Email address: [e-mail]