Medical Records Supervisor

NHS; Leeds; On-site; GBP 26,000 - 36,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking a permanent Health Records Supervisor to lead a clerical team and guide the service from paper-based to electronic health records. Reporting to the Administration Manager, you will coordinate rosters, generate reports, support attendance management, and conduct appraisals and wellbeing conversations. Applicants should have GCSEs, clerical experience, and strong MS Office skills; training will be provided to help you progress.

Qualifications

• Literate and numerate (GCSEs or equivalent).
• Previous clerical experience.
• IT and computer literate – Excel/databases.
• Experience dealing with patients/customers.
• Commitment to working with clinical and managerial staff.
• Ability to adapt and learn quickly.

Responsibilities

• Support a team of clerical staff and manage day-to-day operations.
• Assist in transforming health records from paper-based to electronic records (EHR).
• Coordinate rosters, generate reports and assist attendance management.
• Provide appraisals and 1:1 wellbeing conversations.
• Maintain relationships with clinical and managerial staff at all levels.

Skills

Literate and numerate

Clerical experience

IT literacy

Patient interaction

Communication skills

Teamwork & relationships

Initiative

Education

GCSEs or equivalent

Tools

Microsoft Office

Job description

Are you ready to use your administrative and organisational skills in a way that makes a positive impact on peoples lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.

Reporting to the Administration Manager your role will be to support a team of clerical staff in transforming the health records service from a predominantly paper-based service towards a comprehensive electronic based health record (EHR). This involves day to day staff management, rota coordination, generating reports, support with attendance management, appraisals and 1:1 wellbeing conversations.

Applicants should have a good standard of written and verbal communication skills as well as been competent in the use of Microsoft office packages. Previous administrative experience is also required, however full training will be given with an induction period.

In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.

Main duties of the job

Literate and numerate (GCSEs or equivalent)

Previous clerical experience

IT and computer literate I.E. Competent within the use of spreadsheet/excel databases

Experience of dealing with patients/customers in a professional setting

Commitment to creating and sustaining good working relationships with clinical and managerial staff at all levels in the Trust.

Demonstrates high level of flexibility within their work, the ability to learn quickly and to multi-task

Able to communicate effectively with users at all levels and from all backgrounds

Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand

Ability to adapt to an ever-changing environment and lead teams through change processes

Respect and treat with dignity and fairness staff, patients, public and carers.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job responsibilities

For questions about this job, contact:

Vikki Tordoff Health Records Manager [e-mail]

Job description

Job responsibilities

For questions about this job, contact:

Vikki Tordoff Health Records Manager [e-mail]

Job Summary

Are you ready to use your administrative and organisational skills in a way that makes a positive impact on people’s lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.

Reporting to the Administration Manager your role will be to support a team of clerical staff in transforming the health records service from a predominantly paper-based service towards a comprehensive electronic based health record (EHR). This involves day to day staff management, rota coordination, generating reports, support with attendance management, appraisals and 1:1 wellbeing conversations.

Applicants should have a good standard of written and verbal communication skills as well as been competent in the use of Microsoft office packages. Previous administrative experience is also required, however full training will be given with an induction period.

In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.

Why you should join our Team

DIT at LTHT is a highly motivated and inclusive place to work. We hold our Leeds Way Values in high esteem and respect all colleagues. Within the trust we are always looking to improve and give the best service possible, and we are looking for individuals with the same drive to join us.

The Health Records Department sits within the DIT CSU and are friendly, supportive and work collaboratively towards achieving one common goal.

We are highly motivated due to the operational demands on the service. We work closely with teams within the service and alongside clinical teams across the Trust. It’s an exciting time to join us, as we continue our journey towards becoming more digital.

We’d love to consider your application if you want to be a part of delivering operational services that allow patients to be treated effectively across Leeds.

If you choose to use Al tools to complete your application, please take the time to edit and personalise your application and ensure that the language used reflects your behaviours, ideas and values. We want to understand what you can bring to LTHT and your reasons for applying, not a version of these created by AI. AI is a tool, it is not a replacement for your thoughts, experience and ideas.

What you will bring to the role

Literate and numerate (GCSEs or equivalent)

Previous clerical experience

IT and computer literate – I.E. Competent within the use of spreadsheet/excel databases

Experience of dealing with patients/customers in a professional setting

Commitment to creating and sustaining good working relationships with clinical and managerial staff at all levels in the Trust.

Demonstrates high level of flexibility within their work, the ability to learn quickly and to multi-task

Able to communicate effectively with users at all levels and from all backgrounds

Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand

Ability to adapt to an ever-changing environment and lead teams through change processes

Respect and treat with dignity and fairness staff, patients, public and carers.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.