Diary Manager to the Director General

Department for Digital, Culture, Media and Sport; Manchester; On-site; GBP 25,000 - 32,000; Full time

Job summary

The Department for Digital, Culture, Media and Sport in Manchester is seeking a highly organized Diary Manager to support the Director General Richard Clarke by managing a busy diary and prioritising competing requests.

You'll work with senior leaders and cross-department teams, providing inbox management, travel bookings, expenses; opportunity to take on stretching work and develop within the role.

This position offers exposure to ministerial priorities and a fast-paced environment.

Responsibilities

• Ensure the smooth and efficient running of the DGs diary, handling requests and invitations, working closely with other Private Offices and prioritising between conflicting requirements
• Develop strong relationships with officials of all grades within the department
• Manage the DG cycle of external engagement with key stakeholders
• Provide administrative support including inbox management, booking travel and accommodation; managing expenses and transparency returns
• Support the continuous improvement of office processes both within and outside of their immediate responsibilities

Job description

We are looking for a highly organised and enthusiastic individual to join the Society, Media & Culture DG Private Office as a Diary Manager. This is an opportunity to work in a fast-paced office supporting the Director General Richard Clarke to deliver high profile ministerial priorities. The position will be challenging and rewarding, managing a busy diary, ensuring it suits the needs of the Director General and consistently managing competing priorities.

The successful candidate will be exposed to senior leaders and corporate and policy teams across the department, and will be expected to work with counterparts in other private offices. Once settled in the team, there would also be the opportunity to take on further stretching work to develop within the role and across the portfolio.

The successful candidate will be expected to:

• Ensure the smooth and efficient running of the DGs diary, handling requests and invitations, working closely with other Private Offices and prioritising between conflicting requirements;
• Develop strong relationships with officials of all grades within the department;
• Manage the DG cycle of external engagement with key stakeholders;
• Provide administrative support including inbox management, booking travel and accommodation; managing expenses and transparency returns;
• Support the continuous improvement of office processes both within and outside of their immediate responsibilities.