Despatch Clerk - Part time

AG Paving and Building Products; Fivemiletown; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Enhanced annual leave

Holiday Purchase Scheme

Health Care Plan

3% employer pension

Life assurance

Birthday Half-Day Off

Career development opportunities

Team-focused environment

Job summary

AG Paving and Building Products in Fivemiletown seeks a Despatch Clerk to coordinate goods dispatch and liaise with customers, sales, and operations. You’ll schedule deliveries, complete despatch admin, and monitor driver data to support efficient, compliant operations.

The role requires office administration experience, strong organisational and Excel/Word skills, and a proactive approach to problem-solving. Full driving licence is essential; hybrid or flexible arrangements aren’t specified.

Qualifications

• Administration experience in an office environment.
• Strong organisational skills with attention to detail.
• Proficient in MS Office, especially Excel and Word.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines; proactive problem solving.
• Understanding of Health and Safety requirements.
• Full driving licence is essential.

Responsibilities

• Coordinate despatch of goods to customers.
• Liaise with customers, sales, operations and supply chain teams.
• Schedule deliveries to optimise load efficiency and meet requirements.
• Handle despatch administration including POs, invoices and PODs.
• Monitor driver worksheets, hours, tonnages and wage data.
• Manage fleet maintenance schedules and compliance checks.
• Coordinate with external hauliers for delivery bookings.
• Ensure PPE and Health & Safety standards are met.
• Support continuous improvement within Despatch.

Skills

Administration experience

Organisational skills

MS Office (Excel/Word)

Communication skills

Multitasking / problem solving

Health & Safety awareness

Full driving licence

Tools

MS Office

Excel

Word

AX ERP

Job description

We’re Hiring: Despatch Clerk

Location: Fivemiletown

Hours: Monday – Tuesday 8.00am - 5.00pm and Wednesday - Friday 8.00am - 3.00pm (can be flexible)

Reports to: Transport & Procurement Manager

Why You’ll Love It Here:

• Competitive pay
• Enhanced annual leave entitlement, increasing with length of service
• Holiday Purchase Scheme
• Health Care Plan
• 3% employer pension contribution with option for salary pension exchange
• Life assurance at twice your annual salary
• Birthday Half-Day Off – our way of celebrating you
• Supportive, team-focused working environment
• Opportunities to develop and grow within the business
• …and so much more!

What You’ll Be Doing:

• Coordinating efficient despatch of goods to customers
• Liaising with customers, sales, operations and supply chain teams
• Scheduling deliveries to maximise load efficiency and meet customer requirements
• Completing despatch administration, including POs, invoices and PODs
• Monitoring driver worksheets, hours, tonnages and wage data
• Managing fleet maintenance schedules using internal systems
• Liaising with external hauliers to manage delivery bookings
• Ensuring Health & Safety standards and PPE requirements are always met
• Supporting continuous improvement within the Despatch function
• See the attached Job Description for the full tasks and duties of the post.

What You’ll Bring:

• Administration experience in an office-based environment
• Strong organisational skills and attention to detail
• Confident user of MS Office, particularly Excel and Word
• Excellent communication and customer service skills
• Ability to manage multiple tasks and meet deadlinesProactive mindset with strong problem-solving skills
• Understanding of Health & Safety requirements
• Full driving licence (essential)

Nice to have:

• Logistics planning experience
• GB geographical knowledge
• Fleet management or ERP/CRM system experience

Why AG:

At AG, we’re building more than products – we’re building people. We trust our teams, support development, and promote well-being because we

know our people do their best work when they feel supported.

We’re proud of our heritage and excited about our future. Our people’s work matters. Their potential is valued.
We are AG.

Got a Question?

If you’d like to speak to a member of the HR team to find out more, contact Laura Ferris:

Phone: [phone]
Message / WhatsApp: [phone]
Email: [e-mail]

About The Role

The following list constitutes the key tasks and duties of your post upon which your job performance will be assessed. Tasks are not in any order; therefore, the sequence which they appear should not be interpreted as indicating priority or relative importance.

• Act as an advocate for AG’s culture and values, demonstrating integrity, sustainability, customer care, wellbeing, and innovation in all work and interactions with colleagues.
• Maintain professionalism and high standards when dealing with customers, suppliers, and staff.
• Adhere to all Company Health and Safety policies, wearing the correct PPE while working in the plant and yard, and taking responsibility for personal safety and that of colleagues.
• Liaise with customers, ensuring a helpful and courteous approach at all times while maintaining professionalism.
• Handle and elevate customer complaints efficiently to the appropriate manager.
• Ensure all despatch duties are carried out efficiently, adhering strictly to company procedures.
• Schedule deliveries to maximise load efficiency and ensure deliveries align with customer schedules.
• Coordinate customer deliveries with the relevant internal teams, including Sales and Operations.
• Ensure despatch offices are kept tidy and secure.
• Carry out all despatch administration duties, including raising purchase order numbers for suppliers, matching and approving invoices, and maintaining accurate records.
• Monitor the return of Proof of Deliveries (PODs) from subcontractors, ensuring all discrepancies are resolved and documents are filed accordingly.
• Assist with processing drivers’ daily worksheets, monitoring hours, tonnages, and reports for management purposes.
• Manage fleet maintenance schedules, booking inspections and services, and ensuring transport compliance through internal auditing systems (Engage).
• Ensure adherence to despatch processes and assist in implementing new procedures.
• Liaise with Finance and Accounts departments to resolve invoice and POD queries.
• Work closely with Production and Supply Chain to control the movement of finished goods, stock transfers, and ensuring smooth operations across sites.
• Ensure load checks are completed, including photographing loads prior to despatch through AX ERP.
• Monitor and report on driver wage discrepancies by checking Pay by Load (PBL) systems and PODs.
• Proactively seek service improvement opportunities and highlight potential areas for development within Despatch.
• Assist management with complaint resolution and any other duties as required.
• Provide cover as a Despatch Clerk for other AG sites when required.
• Liaise with external hauliers regarding delivery bookings and handle any related issues.
• Assist with general filing, controlling PODs, transfer notes, pick lists, returns, banking and ensuring documentation accuracy.
• Interact with staff and management in a professional and pleasant manner, contributing positively to the team environment.
• Any other duties as required by management that are within your capability.

The above list is not exhaustive but provides a broad range of key duties and responsibilities of the post.