Depot Coordinator

QUINTESSENTIAL BRANDS UK GROUP LTD; Hallen; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

25 days holiday

Birthday off

Life Insurance

Company Referral Scheme

Cycle to Work Scheme

Long Service Award

Enhanced Pension Scheme

Medicash Healthcare Plan

Learning & Development

Job summary

Quintessential Brands UK Group Ltd in Bristol is seeking a Depot Coordinator to manage forward holding stores, maintain stock accuracy and ensure availability of parts and consumables. You will work closely with the Depot Assistant and Depot Foreman to keep stock records up to date and support daily depot operations.

The role involves issuing and receiving parts, ordering stock to min/max levels, conducting weekly stock checks and audits, and providing administrative support to fleet and

Qualifications

• Experience in stock control or stores management.
• Microsoft Excel, Outlook and Word proficiency.
• Warehouse or stores experience.
• Understanding of fleet operations.

Responsibilities

• Maintain accurate stock levels for forward holding stores.
• Daily issuing and receipt of parts and order stock to min/max levels.
• Conduct weekly stock checks and monthly stock audits.
• Liaise with Central Stores regarding replenishment and shortages.
• Provide administrative support to depot and fleet teams.

Skills

Strong organisational skills

High attention to detail

Prioritise workload

Self-motivated

Fleet operations understanding

Tools

Microsoft Excel

Outlook

Word

Job description

• Location Bristol Depot, Unit 2, Boscombe Business Park,Severn Road,Hallen, BS10 7SB,United Kingdom
• Job Category Operations

Description

Type: Permanent, Full-time
Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)

Job Overview

The Depot Coordinator is responsible for the effective running of the depot's forward holding stores, ensuring stock accuracy, availability of parts and consumables, and maintaining efficient stock control processes. The role also provides administrative and operational support as per depot requirements. The Depot Coordinator will work closely alongside the Depot Assistant and Depot Foreman, with all three roles providing cross-cover during periods of annual leave and absence.

Reporting to:

Depot Manager

Liaising with:

Head Office, Customer Operations Desk, Group Stock Depot Managers, Depot Foreman, Depot Assistant, Yard Operatives, Drivers & Valeters

Requirements

Key Responsibilities

Take accountability for the depot's forward holding stores including:

• Maintaining accurate stock levels.
• Daily issuing and receipt of parts.
• Ordering stock in line with agreed minimum and maximum levels.
• Monitoring stock usage and trends.
• Raising purchase requests when required.
• Conducting weekly stock checks.
• Completing monthly stock audits.
• Ensuring parts are stored safely and correctly.
• Managing obsolete and damaged stock.
• Liaising with Central Stores regarding replenishment and shortages.
• Maintaining accurate stock records within company systems.
• Ensuring engineers have the correct parts available to minimise repair delays.

Operational Support

• Coordinate deliveries of parts and materials.
• Support engineers by ensuring required parts are available.
• Assist with fleet audits.
• Assist with quality and compliance documentation.

Reporting at Depot & Group level

Provide regular reporting on:

• Outstanding purchase requests.
• Parts shortages.
• Slow-moving stock.
• Weekly stock audit results.

Key Performance Indicators (KPIs)

• Forward holding stores availability.
• Parts ordering accuracy.
• Completion of weekly stock checks.
• Completion of monthly stock audits.
• Accuracy of depot records.
• Depot administration accuracy.
• Support provided to operational teams.

Cross-Cover Responsibilities

The Depot Coordinator, Depot Assistant and Yard Foreman will work collaboratively to ensure business continuity. Each role will provide support and cover for the others during periods of annual leave, sickness or increased operational demand, ensuring the depot continues to operate effectively.

Requirements & Skills

• Experience in stock control or stores management.
• Strong organisational skills.
• High attention to detail.
• Microsoft Excel, Outlook and Word.
• Ability to prioritise workload.
• Self-motivated and proactive.
• Hire industry experience.
• Warehouse or stores experience.
• Understanding of fleet operations.

Job preview

• 25 days holiday plus bank holidays per year
• Birthday off
• Life Insurance (2.5x annual salary)
• Company Referral Scheme (up to £1000 awarded)
• Company Cycle to Work Scheme – we buy the bike and you pay us back saving your NI
• Long Service Award – gifts, hampers, vouchers and more for long service
• Enhanced Company Pension Scheme (up to 5%, and via salary sacrifice where applicable)
• Medicash is our Healthcare Cash Plan (including access to virtual GP, and discounted prices at selected retailers and gyms)
• Learning & Development culture (professional qualifications, access to apprenticeships and more)