(**)Departmental PA

Transformation Unit; Basildon; Hybrid; GBP 26,000 - 31,000; Part time

Job summary

Mid and South Essex NHS Foundation Trust in Basildon is seeking a part-time Departmental PA to support the Senior Therapy leadership team. You will handle diary management, inbox, invitations, agendas and meeting minutes, ensuring governance processes and SI actions are tracked.

The role requires discretion, strong IT skills (Healthroster, Trac, MS Office) and excellent written and verbal communication. You will work with the Deputy Director of Operations for CSS and the Clinical Director for

Qualifications

• Foundation degree or NVQ level 4 or above.
• Excellent written and verbal communication skills.
• Excellent knowledge of MS Office and NHS experience.

Responsibilities

• Attend meetings, take notes, and act with discretion for sensitive sessions.
• Provide a full Personal Assistant service to the Deputy Director of Operations for CSS and the Clinical Director for therapy services.
• Manage diaries, inbox, invitations, agendas and minutes; support governance reporting and action tracking.

Skills

Excellent written and verbal

MS Office

NHS experience

Education

Foundation degree or NVQ level 4 or above

Job description

Main area Therapy Grade Band 4 Contract Permanent Hours Part time - 29.25 hours per week (Hours to be agreed with successful candidate) Job ref 390-NR-CSS-BA-3835

Employer Mid and South Essex NHS Foundation Trust Employer type NHS Site Basildon Town Basildon Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 02/11/2026 23:59

(**)Departmental PA

Band 4

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

Here is an exciting opportunity for you to join us on a part time as a Departmental PA . You will provide a comprehensive, effective and efficient Personal Assistant service to support the work of the Senior Therapy leadership team to enable them to carry out their operational and managerial duties, ensuring effective organisation of their time.

You will undertake a wide range of tasks including inbox and diary management, complete and distribute invitations, agenda’s and meeting minutes on behalf of the leadership team. Compiling governance reports on behalf of the divisional leadership team ensuring that all outstanding SI’s, actions & complaints are being addressed by the appropriate person.

You will support the wider division with administration of projects and administrative tasks as agreed with the divisional leadership team. The post holder will support administration of various IT applications such as Healthroster, and Trac as an example.

You will be expected to exercise initiative, prioritising conflicting work demands, and effectively communicate verbally and in writing, with a wide range of internal and external colleagues, exercising tact and diplomacy. The postholder will ensure confidential and sensitive information is kept secure, and that all work will be carried out in accordance with the Trust’s policies and procedures. The PA will be the key point of contact for the therapy leadership team and keep accurate diaries / schedules.

Main duties of the job

As a PA, you will be required to attend and notes take of meeting of a sensitive nature, and the postholder will be required to act with discretion.

Provide a full Personal Assistant service to the Deputy Director of Operations for CSS, and Clinical Director for therapy services to ensure that the right focus is placed on priorities, planning and organising complex activities.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

Please refer to the attached JD for full details on this role.

We look forward for your application.

Person specification

Qualifications

• Foundation degree or NVQ level 4 or above

Knowledge and Skills

• Excellent written and verbal communication skills
• Excellent knowledge of all MS Office
• Previous NHS experience

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Amy Ives Job title Deputy Director of Operations (CSS) Email address [e-mail] Telephone number 03004434381 Additional information

Please email for further details regarding this opportunity