Personal Assistant

NHS Professionals; Prestwich; On-site; GBP 25,000 - 32,000; Full time

Job summary

NHS Professionals in Prestwich is seeking a Personal Assistant to provide comprehensive secretarial and administrative support to Senior Management. The role involves diary management, minute taking, agenda preparation, and handling calls with initiative to resolve issues, while ensuring data protection compliance.

You will engage in reports preparation, paper circulation, and proactive forward planning for meetings, contributing to smooth leadership operations within the NHS Trust.

Qualifications

• Experience in NHS administration.
• Paris experience.
• Knowledge of Microsoft Office.
• PA experience.
• Minuting meetings.
• Working in a Mental Health Team.

Responsibilities

• Providing a full range of secretarial and administrative duties including devising / completing spreadsheets, word processing, generating routine correspondence, arranging, and sending out of agendas, taking meeting notes / minutes, and typing of such (including dictation via Dict8), photocopying and diary management.
• Receiving a variety of telephone calls on behalf of Senior Management using initiative to deal with matters where possible, taking messages and re-directing calls as appropriate.
• Organising and maintaining diaries, electronic or otherwise. Be proactive and forward plan agenda items and supporting papers for regular meetings. Progress and chase reports which are being produced on Senior Management behalf.
• Preparing, collating, and circulating papers and reports for meetings. Attend meetings to take minutes and transcribe minutes within agreed timescales. Implement and coordinate actions from meetings on behalf of the chair.
• Maintaining a bring forward system for progress chasing outstanding enquiries, comments, and actions.
• Maintaining a comprehensive up to date filing system for the Senior Leadership Team, ensure appropriate recording and storage of all types of information, paying due regard to data protection legislation and NHS guidance.
• Arranging meetings and appointments both within and external to the Trust.

Skills

NHS admin

PA experience

Microsoft Office

Minuting meetings

Mental health environment

Diary management

Job description

Job Title: Personal Assistant

Location: Junction 17, Prestwich M25 3BL

Hours: Full Time

Reference: 91847

What you'll be responsible for:

• Providing a full range of secretarial and administrative duties including devising / completing spreadsheets, word processing, generating routine correspondence, arranging, and sending out of agendas, taking meeting notes / minutes, and typing of such (including dictation via Dict8), photocopying and diary management.
• Receiving a variety of telephone calls on behalf of Senior Management using initiative to deal with matters where possible, taking messages and re-directing calls as appropriate.
• Organising and maintaining diaries, electronic or otherwise. Be proactive and forward plan agenda items and supporting papers for regular meetings. Progress and chase reports which are being produced on Senior Management behalf.
• Preparing, collating, and circulating papers and reports for meetings. Attend meetings to take minutes and transcribe minutes within agreed timescales. Implement and coordinate actions from meetings on behalf of the chair.
• Maintaining a bring forward system for progress chasing outstanding enquiries, comments, and actions.
• Maintaining a comprehensive up to date filing system for the Senior Leadership Team, ensure appropriate recording and storage of all types of information, paying due regard to data protection legislation and NHS guidance.
• Arranging meetings and appointments both within and external to the Trust.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

• NHS admin experience
• Paris experience
• Knowledge of Microsoft Office
• PA experience
• Minuting meetings
• Working in a Mental Health Team