Departmental Administrator - 494556

Fife College; Dunfermline; Hybrid; GBP 25,000 - 36,000; Full time

Benefits offered by this job

46 days annual leave

LGPS pension

Professional development

Wellbeing benefits

Hybrid working

Job summary

Fife College is seeking a highly organised Departmental Administrator to provide comprehensive administration for the Centre for Care Creatives and Communities. You will support academic processes, maintain student records, coordinate meetings and documentation, and help with examinations and timetabling.

Strong IT skills (MS Office), experience in an administrative environment, and the ability to handle confidential information with discretion are essential.

Qualifications

• Experience as an administrator in an administrative environment.
• Strong IT skills, particularly Microsoft Office applications.
• Ability to communicate effectively at all levels and handle confidential information with discretion.

Responsibilities

• Provide administration service for the Centre for Care Creatives and Communities.
• Support academic processes and maintain student records.
• Coordinate meetings and documentation; assist with examinations and timetabling.
• Provide first-line support for a wide range of enquiries; build relationships across the College.

Skills

Organisational skills

Customer service

Communication

Multitasking

Education

HNC level (SCQF 7) or equivalent

Tools

Microsoft Office

Job description

Who are we?

Fife College is one of Scotland's leading colleges, providing high-quality further and higher education to over 20,000 students. Through inspirational learning, innovation and strong community partnerships, we help learners develop the skills and confidence to succeed. With a strong focus on innovation, inclusion and partnership, Fife College is an exciting and rewarding place to work and develop your career.

About The Role

We are seeking a highly organised and customer-focused Departmental Administrator to provide a comprehensive administration service for the Centre for Care Creatives and Communities.

As a key member of the team, you will deliver both general and specialist administrative support to academic staff, students and external stakeholders. Working across multiple curriculum areas, you will help ensure the smooth and efficient operation of departmental activities while maintaining high standards of service delivery.

The role involves a varied workload including supporting academic processes, maintaining student records, coordinating meetings and documentation, assisting with examinations and timetabling activities, and providing first-line support for a wide range of enquiries. You will build effective working relationships across the College and contribute to delivering an excellent experience for students and staff alike

About You

You will be an experienced administrator with excellent organisational skills and a commitment to delivering high-quality customer service. You will be comfortable managing competing priorities, working to deadlines and supporting a diverse range of stakeholders.

You should hold a relevant qualification at HNC level (SCQF Level 7) or equivalent and have experience within an administrative environment. Strong IT skills, particularly in Microsoft Office applications, are essential, along with the ability to communicate effectively at all levels and handle confidential information with discretion.

We are looking for someone who can work collaboratively as part of a team, build positive working relationships, and demonstrate flexibility in response to changing priorities. Experience of minute taking, managing complex administrative tasks and supporting multiple activities simultaneously will be key to success in this role. Experience within a further education environment would be advantageous but is not essential.

What We Offer

Joining Fife College means becoming part of a collaborative and forward-thinking organisation that is committed to developing its people and delivering positive outcomes for staff, learners and the wider community.

You’ll also benefit from:

• 46 days' annual leave, including fixed closure days.
• Membership of the relevant Local Government Pension Scheme.
• Opportunities for professional development and continuous learning.
• A range of health and wellbeing benefits.
• Hybrid working where applicable to the role.

Interested?

We’d love to hear from you.

Please refer to the full Job Description and Person Specification for further details.

Closing Date

The closing date for applications is 12 November 2026.

Interview Process

Interviews are scheduled to take place on 1 December 2026 at our Dunfermline Campus. Your interview will include an Undisclosed Task followed by a panel interview.