Departmental Administrator

Fife College; Dunfermline; On-site; GBP 29,000 - 30,000; Part time

Job summary

Fife College in Dunfermline is seeking a highly organised Departmental Administrator to provide a comprehensive administration service for the Centre for Care Creatives and Communities. You will support academic staff, students and external stakeholders, across multiple curriculum areas, ensuring smooth operations and high service standards.

Key duties include maintaining student records, coordinating meetings, assisting with examinations and timetabling, and delivering first-line support for

Qualifications

• Experience in an administrative environment.
• Strong IT skills, especially Microsoft Office.
• Ability to communicate effectively at all levels while handling confidential information.
• Experience in minute taking and coordinating meetings.

Responsibilities

• Provide comprehensive administrative support for the Centre for Care Creatives and Communities.
• Support academic staff, students and external stakeholders across curriculums.
• Maintain student records and coordinate meetings and documentation.
• Assist with examinations and timetabling activities.
• Provide first-line support for a wide range of enquiries.

Skills

Organisational skills

Customer service

Communication

Teamwork

Education

HNC level (SCQF Level 7)

Tools

Microsoft Office

Job description

Fife College is one of Scotland's leading colleges, providing high-quality further and higher education to over 20,000 students. Through inspirational learning, innovation and strong community partnerships, we help learners develop the skills and confidence to succeed. With a strong focus on innovation, inclusion and partnership, Fife College is an exciting and rewarding place to work and develop your career.

About The Role

We are seeking a highly organised and customer-focused Departmental Administrator to provide a comprehensive administration service for the Centre for Care Creatives and Communities.

As a key member of the team, you will deliver both general and specialist administrative support to academic staff, students and external stakeholders. Working across multiple curriculum areas, you will help ensure the smooth and efficient operation of departmental activities while maintaining high standards of service delivery.

The role involves a varied workload including supporting academic processes, maintaining student records, coordinating meetings and documentation, assisting with examinations and timetabling activities, and providing first-line support for a wide range of enquiries. You will build effective working relationships across the College and contribute to delivering an excellent experience for students and staff alike.

About You

You will be an experienced administrator with excellent organisational skills and a commitment to delivering high-quality customer service. You will be comfortable managing competing priorities, working to deadlines and supporting a diverse range of stakeholders. You should hold a relevant qualification at HNC level (SCQF Level 7) or equivalent and have experience within an administrative environment. Strong IT skills, particularly in Microsoft Office applications, are essential, along with the ability to communicate effectively at all levels and handle confidential information with discretion. We are looking for someone who can work collaboratively as part of a team, build positive working relationships, and demonstrate flexibility in response to changing priorities. Experience of minute taking, managing complex administrative tasks and supporting multiple activities simultaneously will be key to success in this role. Experience within a further education environment would be advantageous but is not essential.

Departmental Administrator

Company: Fife College Salary: £28,947 to £30,263 a year, pro rata Hours: Part-time Location: Dunfermline, KY11 8SJ Working pattern: On-site Job type: Permanent Posting date: 29 Oct 2026 Closing date: 12 Nov 2026

Summary

Who are we?

Fife College is one of Scotland's leading colleges, providing high-quality further and higher education to over 20,000 students. Through inspirational learning, innovation and strong community partnerships, we help learners develop the skills and confidence to succeed. With a strong focus on innovation, inclusion and partnership, Fife College is an exciting and rewarding place to work and develop your career.

About The Role

We are seeking a highly organised and customer-focused Departmental Administrator to provide a comprehensive administration service for the Centre for Care Creatives and Communities.

As a key member of the team, you will deliver both general and specialist administrative support to academic staff, students and external stakeholders. Working across multiple curriculum areas, you will help ensure the smooth and efficient operation of departmental activities while maintaining high standards of service delivery.

The role involves a varied workload including supporting academic processes, maintaining student records, coordinating meetings and documentation, assisting with examinations and timetabling activities, and providing first-line support for a wide range of enquiries. You will build effective working relationships across the College and contribute to delivering an excellent experience for students and staff alike.

Essential requirements

About YouYou will be an experienced administrator with excellent organisational skills and a commitment to delivering high-quality customer service. You should hold a relevant qualification at HNC level (SCQF Level 7) or equivalent and have experience within an administrative environment. Strong IT skills, particularly in Microsoft Office applications, are essential, along with the ability to communicate effectively at all levels and handle confidential information with discretion. We are looking for someone who can work collaboratively as part of a team, build positive working relationships, and demonstrate flexibility in response to changing priorities. Experience of minute taking, managing complex administrative tasks and supporting multiple activities simultaneously will be key to success in this role. Experience within a further education environment would be advantageous but is not essential.

Proud member of the Disability Confident employer scheme

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.

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