Decommissioning Programs Coordinator

NES Fircroft; Aberdeen City; On-site; GBP 40,000 - 60,000; Full time

Job summary

NES Fircroft is seeking a Decommissioning Coordinator based in Aberdeen to support coordination, stakeholder engagement and governance for offshore decommissioning activities across the UKCS.

You will manage meetings, working groups, papers and actions, coordinate industry consultations, and help ensure timely delivery of programmes with internal teams and external partners. A proactive, collaborative communicator with strong organisation is essential.

Qualifications

• Previous experience in a coordination, project support, administrative or stakeholder-facing role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to build effective working relationships with a range of internal and external stakeholders.
• A proactive and collaborative approach to work.

Responsibilities

• Coordinate the administration and delivery of decommissioning forums, networks, technical groups and task-and-finish groups.
• Arrange meetings, prepare and circulate agendas and supporting papers, record agreed actions and monitor progress against deadlines.
• Maintain forward plans, membership lists, terms of reference and relevant governance records.
• Work with internal and external contributors to ensure papers, presentations and updates are received and circulated within agreed timescales.
• Provide clear and timely information to group chairs, members and colleagues.
• Support the Energy Operations Director in developing and maintaining plans for decommissioning projects, priorities and stakeholder activities.
• Monitor agreed actions, milestones, dependencies and delivery dates, escalating potential delays or issues appropriately.
• Coordinate contributions from industry partners, working groups and external stakeholders.
• Maintain accurate project records and prepare concise progress updates.
• Support the delivery of task-and-finish groups and other time-limited industry initiatives.
• Maintain regular and professional communication with operators, supply chain partners, regulators and other stakeholders.
• Respond to routine enquiries and direct technical or policy matters to the appropriate colleague.
• Gather stakeholder feedback, operational information and examples of industry good practice.
• Support engagement with relevant organisations, including government departments, regulators, industry bodies and professional institutions.
• Help ensure stakeholder views and priorities are accurately captured and communicated internally.
• Support the coordination of responses to relevant government and regulatory consultations.
• Gather, organise and consolidate contributions from stakeholders and subject matter experts.
• Undertake research and prepare background information, summaries and briefing materials.
• Monitor relevant decommissioning developments and share useful information with the Energy Operations Director and wider team.
• Maintain organised records of consultation responses, correspondence and supporting evidence.
• Support the development, review and publication of industry guidelines, reports and good practice materials.
• Coordinate input from technical specialists, industry partners and external stakeholders.
• Maintain review schedules, version control and approval records.
• Proofread and quality-check materials for accuracy, consistency and presentation.
• Work with colleagues to support the publication and communication of approved materials.
• Support the planning and delivery of decommissioning conferences, webinars, workshops and other stakeholder-facing activities.
• Coordinate speakers, contributors, agendas, presentation materials and event information.
• Work with events and communications colleagues to ensure activities are effectively organised and promoted.
• Assist with attendee communications, joining instructions, presentation collation and post-event follow-up.
• Gather feedback and help identify improvements for future activities.

Skills

Coordination experience

Organisational skills

Communication skills

MS Office

Tools

Microsoft Office

Job description

NES Fircroft is seeking a Decommissioning Coordinator based in Aberdeen to support coordination, stakeholder engagement and governance for offshore decommissioning activities across the UKCS.

You will manage meetings, working groups, papers and actions, coordinate industry consultations, and help ensure timely delivery of programmes with internal teams and external partners. A proactive, collaborative communicator with strong organisation is essential.