Decommissioning coordinator

NES Group Ltd; Aberdeen City; On-site; GBP 38,000 - 52,000; Full time

Job summary

NES Fircroft is seeking a Decommissioning Coordinator in Aberdeen to support coordination and delivery of decommissioning activities across the UK Continental Shelf, including wells decommissioning. You will manage meetings, working groups, events and programmes, maintain records, and assist with industry materials and consultation responses.

Working with the Energy Operations Director and external stakeholders, you will help ensure safe, cost-effective decommissioning and robust governance

Qualifications

• Previous experience in a coordination, project support, administrative or stakeholder-facing role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to build effective working relationships with a range of internal and external stakeholders.
• A proactive and collaborative approach to work.

Responsibilities

• Coordinate the administration and delivery of decommissioning forums, networks, technical groups and task-and-finish groups.
• Arrange meetings, prepare and circulate agendas and supporting papers, record agreed actions and monitor progress against deadlines.
• Maintain forward plans, membership lists, terms of reference and relevant governance records.
• Work with internal and external contributors to ensure papers, presentations and updates are received and circulated within agreed timescales.
• Provide clear and timely information to group chairs, members and colleagues.
• Support the development, review and publication of industry guidelines, reports and good practice materials.
• Coordinate input from technical specialists, industry partners and external stakeholders.

Skills

Coordination

Project support

Administrative

Stakeholder engagement

Organisational skills

Communication

Microsoft Word

Excel

PowerPoint

Outlook

Attention to detail

Relationship building

Proactive

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Decommissioning Coordinator

Location: Aberdeen

Contract Type: Contract Role

Job Purpose

To support the coordination and delivery of decommissioning activities, helping the organisation provide effective services, insight and engagement for its stakeholders.

The postholder will coordinate meetings, working groups, events and agreed work programmes; maintain accurate information and records; support the preparation of industry materials and consultation responses; and help ensure that actions, communications and stakeholder activities are delivered effectively.

Working closely with the Energy Operations Director, internal colleagues, industry partners and external stakeholders, the role will contribute to safe, responsible and cost-effective decommissioning activities across the UK Continental Shelf, including wells decommissioning.

Team Purpose

• To shape, respond and react to industry issues and opportunities in a strategic, informed and effective way.
• To implement robust business-planning processes informed by insight, data and intelligence.
• To deliver differentiated market intelligence and leading insight across the energy industry.
• To support health, safety, environment and operations initiatives across the energy industry.
• To inform stakeholders of industry opportunities and challenges and help encourage investment in the UK energy system.
• To enhance value through operational support, industry initiatives and value-adding campaigns.

Key Responsibilities

Meetings, Forums & Working Groups

• Coordinate the administration and delivery of decommissioning forums, networks, technical groups and task-and-finish groups.
• Arrange meetings, prepare and circulate agendas and supporting papers, record agreed actions and monitor progress against deadlines.
• Maintain forward plans, membership lists, terms of reference and relevant governance records.
• Work with internal and external contributors to ensure papers, presentations and updates are received and circulated within agreed timescales.
• Provide clear and timely information to group chairs, members and colleagues.

Programme & Project Coordination

• Support the Energy Operations Director in developing and maintaining plans for decommissioning projects, priorities and stakeholder activities.
• Monitor agreed actions, milestones, dependencies and delivery dates, escalating potential delays or issues appropriately.
• Coordinate contributions from industry partners, working groups and external stakeholders.
• Maintain accurate project records and prepare concise progress updates.
• Support the delivery of task-and-finish groups and other time-limited industry initiatives.

Member & Stakeholder Engagement

• Maintain regular and professional communication with operators, supply chain partners, regulators and other stakeholders.
• Respond to routine enquiries and direct technical or policy matters to the appropriate colleague.
• Gather stakeholder feedback, operational information and examples of industry good practice.
• Support engagement with relevant organisations, including government departments, regulators, industry bodies and professional institutions.
• Help ensure stakeholder views and priorities are accurately captured and communicated internally.

Policy, Consultations & Industry Information

• Support the coordination of responses to relevant government and regulatory consultations.
• Gather, organise and consolidate contributions from stakeholders and subject matter experts.
• Undertake research and prepare background information, summaries and briefing materials.
• Monitor relevant decommissioning developments and share useful information with the Energy Operations Director and wider team.
• Maintain organised records of consultation responses, correspondence and supporting evidence.

Guidance & Good Practice

• Support the development, review and publication of industry guidelines, reports and good practice materials.
• Coordinate input from technical specialists, industry partners and external stakeholders.
• Maintain review schedules, version control and approval records.
• Proofread and quality-check materials for accuracy, consistency and presentation.
• Work with colleagues to support the publication and communication of approved materials.

Events & Stakeholder Activities

• Support the planning and delivery of decommissioning conferences, webinars, workshops and other stakeholder-facing activities.
• Coordinate speakers, contributors, agendas, presentation materials and event information.
• Work with events and communications colleagues to ensure activities are effectively organised and promoted.
• Assist with attendee communications, joining instructions, presentation collation and post-event follow-up.
• Gather feedback and help identify improvements for future activities.

Candidate Requirements Essential

• Previous experience in a coordination, project support, administrative or stakeholder-facing role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to build effective working relationships with a range of internal and external stakeholders.
• A proactive and collaborative approach to work.

Desirable

• Experience within the energy, oil and gas, decommissioning or related industries.
• Knowledge of offshore operations and decommissioning activities.
• Experience coordinating meetings, working groups, events or industry forums.
• Understanding of regulatory, environmental or operational requirements within the energy sector.

Measures of Success

• Well-organised meetings, forums and working groups supported by accurate papers, records and action tracking.
• Agreed actions, project activities and stakeholder deliverables coordinated within required timescales.
• Accurate and accessible records, contact information and programme documentation.
• Timely and professional communication with stakeholders.
• Effective coordination of consultation input, guidance materials, events and stakeholder activities.
• Positive working relationships across the organisation and with external contributors.
• Increasing knowledge of the decommissioning sector and ability to provide reliable support with reduced supervision.
• Consistent delivery of a high-quality and responsive service.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients