Data, Exams and Cover Administration Officer

Coventry City Council; Bury; On-site; GBP 22,000 - 30,000; Full time

Job summary

Coventry City Council is seeking a Data, Exams, and Cover Administration Officer to join our busy administrative team. The role covers daily staff absence, maintains accurate student data in the MIS, and supports with assessment data input and production.

You will help run the progress day system, oversee class charts at data level, and assist with school census uploads. The successful candidate will be highly organized, detail‑driven, with excellent IT skills and the ability to prioritise in a

Qualifications

• Experience in data and exam administration in a school environment.
• Strong IT and spreadsheet/database skills.
• Ability to manage daily staff cover and student data.

Responsibilities

• Cover for absent teachers on a day-to-day basis.
• Maintain accurate student data in MIS.
• Support setup/administration of the progress day system.

Skills

Data management

Attention to detail

Analytical thinking

Spreadsheets

Database management

Communication

Tools

MIS (Student Information System)

Assessment Manager

Timetabling software

Excel

Job description

What is the job role?

Responsible for the day-to-day cover for absent teachers, ensuring all lessons are covered. Responsible for the maintenance of the student data in MIS to ensure all information is current and accurate. Support with the setup and administration of the progress day system. Responsible for overseeing the class charts package at a data level. Support the MIS data manager with the input, preparation and production of student assessment data in Assessment Manager. Work collaboratively with the MIS data manager on the production and upload of the school census, assisting the MIS data manager with timetabling, student curriculum, year 7 admissions and year-end. Provide support to the Data & Exams Team with tasks appropriate to the role.

Who are we looking for?

We are seeking an exceptional, highly organised, and detail-oriented Data, Exams, and Cover Administration Officer to join our busy administrative team. The ideal candidate will be a calm, methodical problem-solver who thrives in a fast-paced school environment and possesses a strong analytical mindset. You will play a vital role in the smooth day-to-day running of the school-managing daily staff cover, maintaining accurate student data in our MIS, and ensuring the seamless delivery of internal and public examinations in strict accordance with regulations. Excellent IT skills (particularly with spreadsheets and database management), high-level communication abilities, and the flexibility to adapt to changing daily priorities are essential for success in this multifaceted role.

Following recommendations from Keeping Children Safe in Education

(KCSIE) for an additional pre-employment check with effect 1 Sept 22,

please note, an online search may form part of this recruitment

process.

Our workforce data shows that men and people from minority ethnic backgrounds are under-represented, we encourage applicants from these backgrounds to apply. This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre-employment clearances, and the receipt of two satisfactory references.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.