Exams Officer

Coombe House School; Devizes; On-site; GBP 26,000 - 34,000; Full time

Job summary

Lavington School is seeking an Exams Officer to join our team. You will be responsible for the secure administration of external examinations, ensuring JCQ compliance and accurate data submission.

You will coordinate the exams cycle, timetable rooms, recruit and train invigilators, and liaise with staff, students and parents to meet deadlines. The role involves safeguarding and confidential data handling within EQUA Mead Learning Trust.

Qualifications

• GCSE Maths and English grade 4-9 (A-C) or equivalent essential
• Educated to a minimum of level 3 essential
• Experience of a wide range of administrative functions, including managing a team of staff

Responsibilities

• Administer external examinations in line with JCQ regulations and awarding body requirements.
• Act as main point of contact for examination matters, liaising with staff, students, parents and external organisations to meet deadlines.
• Plan and coordinate all aspects of the exams cycle, including timetabling, rooming, invigilator recruitment/training and data submission.

Education

GCSE Maths and English grade 4-9 (A-C) or equivalent

Educated to a minimum of level 3

Job description

The working hours for this role are expected to be 37 hours per week, 41 weeks per year. The start date for this role is as soon as possible after 01 September 2026. The expected timetable for this role is 08:00 - 16:00.

Lavington School is seeking to appoint a committed and highly motivated Exams Officer to join their team. As a member of staff within our Trust, you will contribute to a collaborative working environment and play a key role in supporting the learning and development of all pupils.

As an Exams Officer within our trust, you will be responsible for the effective and secure administration of all external examinations, ensuring full compliance with JCQ regulations and awarding body requirements to maintain the integrity of the assessment process. You will act as the main point of contact for examination matters, liaising with staff, students, parents, and external organisations to ensure processes are followed and key deadlines are consistently met. The role involves planning and coordinating all aspects of the exams cycle, including maintaining systems, managing candidate entries, and ensuring accurate data submission using internal and external IT systems. You will organise and oversee pre‑exam arrangements such as timetabling, rooming, and the recruitment and training of invigilators, while ensuring candidates are fully informed about regulations and expectations. During examination periods, you will manage the conduct of exams in line with regulations, address any incidents or irregularities, and ensure the secure handling of materials and scripts. After examinations, you will administer results processes, including distributing results, supporting post‑results services, and managing certificates in accordance with required procedures. Throughout the year, you will also support safeguarding, maintain confidentiality, contribute to policy development, and work collaboratively across the school to ensure a smooth and compliant examinations process.

About EQUA Mead Learning Trust

EQUA Mead Learning Trust is a leading educational institution based in Wiltshire. Dedicated to providing high-quality education to students from diverse backgrounds. Members of staff across EQUA Mead will be committed to improving the life chances of the pupils we educate and ensure we give Every Child, Every Chance. As a growing Trust, currently educating almost 6000 pupils across 22 different schools (pre‑school, primary, secondary, and sixth form) we are immensely proud of our staff and endeavour to be an employer of choice. This is an exciting time as we continue to grow the number of schools and children we support.

This role will involve contact with children, and the post holder will be engaged in regulated activity relevant to children and will be subject to an Enhanced Disclosure and Barring Service check before appointment is confirmed.

We will only submit a DBS application to the relevant disclosure service when a position is accepted.

Qualifications

GCSE Maths and English grade 4-9 (A-C) or equivalent essential

Educated to a minimum of level 3 essential

Skills

Experience

Experience of a wide range of administrative functions, including managing a team of staff

Our family of like‑minded schools collaborate to provide mutual support, share best practice and learn from each other, whilst retaining and developing each school’s distinctive character. We believe all children and young people have the right to a great education and we seek to improve the life chances of all those we serve; it is our mission to give Every Child, Every Chance of success.

Across our Trust, we want our children and young people to be inspired by their learning, and to instil in them a motivation and aspiration to succeed in all they do. Our schools are highly inclusive and we are proud to have high expectations of our children and young people, encouraging and preparing them to do their very best in their learning both within the curriculum and beyond.

High quality teaching is a priority, coupled with strong nurturing support, where adults genuinely care about the wellbeing of the children and young people in their care. It’sour aim to meet the needs of each child individually and we provide the resources and staff to achieve this. Our dedicated team iscommitted to providing a wonderfully creative learning environment to fascinate every child. Aspirations for excellence underpin all that we do; our schools are highly inclusive and we are proud to have high expectations of our children and young people.

Children and young people in our schools are happy and safe, motivated to reach their full potential and equipped to become resilient, independent learners. They are prepared to live responsibly and peacefully in the spirit of understanding, and opportunities to develop their creativity, confidence and communication skills are woven into all aspects of school life.

Lavington School

Samantha Rance

[e-mail]

The Spring
Market Lavington
Devizes
Wiltshire
SN10 4EB

EQUA Mead Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our Recruitment processes follow Safer Recruitment guidance, and all interviews-regardless of role-will include questions relating to safeguarding. Our Safeguarding and Child Protection Policy is available on our website and complies with the latest Keeping Children Safe in Education.

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exception Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be considered. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website .

Please note that by applying, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines .

Key Role Information