Data Coordinator — Apprenticeship Funding & LMS

Randstad Sourceright; Lincoln; On-site; GBP 22,000 - 30,000; Full time

Job summary

Randstad Sourceright in Lincoln is seeking a Data Coordinator to manage LMS data, ILRs, and funding compliance for apprenticeship programs. The role involves coordinating with colleges, providers, and internal teams to ensure accurate records and timely submissions.

You will handle onboarding documentation, liaise with external LMS vendors, and support the Skills & Education team with data-driven insights and process improvements.

Qualifications

• Excellent verbal and written communication abilities to liaise with external providers, colleges, and internal teams.
• Strong organizational skills to manage multiple learner records, meet strict funding deadlines, and handle varied tasks.
• Good working knowledge of IT systems, including data management tools and LMS software.
• Ability to take initiative, solve problems and work independently as part of a virtual team.
• Good presentation skills to clearly share funding reports, data trends, and process updates.

Responsibilities

• Maintain and update the Learner Management System (LMS) with accurate student records.
• Send monthly data updates to service providers to ensure ILRs are correctly submitted.
• Ensure all data handling complies with Ofsted, ESFA rules, and awarding bodies.
• Design and generate reports to track government funding through the Apprenticeship Levy.
• Stay up-to-date on government funding rules and requirements.
• Double-check data entries so the company receives all eligible funding.
• Act as the main point of contact for external LMS providers to improve systems.
• Prepare onboarding documentation for colleges, providers, learners and internal teams at the start of each academic year.
• Register new apprentices with official awarding organizations.
• Process and claim completion certificates after learners finish programs.
• Review tools and workflows to improve admin efficiency.
• Provide general admin support to the Skills & Education team.

Skills

Verbal & written communication

Organizational skills

Initiative / problem-solving

Presentation skills

Tools

LMS

Excel

Power BI

Job description

Randstad Sourceright in Lincoln is seeking a Data Coordinator to manage LMS data, ILRs, and funding compliance for apprenticeship programs. The role involves coordinating with colleges, providers, and internal teams to ensure accurate records and timely submissions.

You will handle onboarding documentation, liaise with external LMS vendors, and support the Skills & Education team with data-driven insights and process improvements.