Data Coordinator

Sheffield Children's; Sheffield; Hybrid; GBP 26,000 - 30,000; Part time

Job summary

Sheffield Children's NHS Foundation Trust is seeking a Data Coordinator to manage patient data, ensuring accuracy and compliance. The role involves collaborating with healthcare teams and utilizing data tools for reporting. This is a part-time, hybrid position with a focus on service improvement and data integrity.

Benefits

Generous annual leave

Pension schemes

Health and wellbeing programmes

Exclusive discounts

Qualifications

• Experience in collecting, validating, and managing large datasets.
• Proficiency in data tools and software for reporting.

Responsibilities

• Implement and maintain processes for data collection and reporting.
• Collaborate with teams to manage patient data and ensure compliance.

Skills

Data Management

Attention to Detail

Data Analysis

Education

Level 4 qualification

Tools

Excel

Statistical Tools

Job description

Sheffield Children’s NHS Foundation Trust

Data Coordinator

The closing date is 20 May 2025

Fixed Term: 2 years | 16hrs per week | Hybrid | Proposed interview date 30-May-2025

We're looking for a Data Coordinator to join our team! You'll manage patient data, ensuring it's accurate, accessible, and meets regulatory standards. You'll work with our teams, GPs, and other partners to collect, validate, and report patient information. You'll also help manage patient registries, support audits, and provide data to drive service improvements while maintaining high-quality data standards.

About You:

Experience collecting, validating, and managing large datasets and familiar with managing, restructuring, and maintaining databases to meet required standards.

Proficiency in data tools and software, including statistical tools, Excel, or database management systems for reporting

If you have experience with data accuracy and service improvement, we would love to hear from you!

Main duties of the job

Reporting into the PLRS Lead, your responsibilities will include:

Implement and maintain efficient processes for the collection, validation, input, and reporting of patient data, ensuring compliance with regulatory standards and supporting research projects.

Collaborate with hospital teams, GPs, and external partners to manage data reporting and ensure the collection of patient information.

Ensure the accuracy, accessibility, and compliance of patient data, including medical records, imaging, and test results, following regulatory requirements.

Work with multidisciplinary teams to maintain data integrity, preventing duplication in hospital systems, and oversee the restructuring of internal databases to meet registry needs.

Manage patient data for national and international registries, ensuring standards, and support clinical audits and service evaluations through clear, accurate reporting.

About us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.

Diversity Statement

At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [e-mail]. Together, were building a workplace where everyone belongs.

#LI-Hybrid

Person Specification

Qualifications & Training

• Level 4 qualification e.g. level 4 certificate, NVQ level 4, higher national certificate (HNC) or equivalent experience as set out below

Experience

• Experience in collecting, validating and managing large datasets
• Experience of managing, restructuring and maintaining databases ensuring they meet standards
• Experience of using data tools and software such as statistical tools, excel or database management systems to handle reporting and analysis

Knowledge & Skills

• Understanding of data governance, confidentiality, and compliance with Data Protection regulations
• Attention to detail to manage data accuracy and compliance
• Ability to manage, manipulate, and analyse complex datasets using various formats and analytical tools
• Proficiency in data entry, validation, and quality assurance processes
• Proactive in identifying opportunities for process improvements and implementing solutions
• Ability to manage complex tasks with attention to detail
• Proficient in producing, analysing, and presenting complex data
• Ability to discuss data collection with a range of colleagues querying to gain a deeper understanding when needed

Personal Attributes

• Able to work with diverse groups of people
• Able to adapt to evolving technologies or processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Children’s NHS Foundation Trust

Address

Sheffield Children's NHS Foundation Trust

£26,530 to £29,114 a yearper annum pro rata

Contract

Fixed term

Duration

2 years

Working pattern

Part-time

Reference number

425-25-7024061

Job locations

Sheffield Children's NHS Foundation Trust