Data Coordinator

Transformationunitgm; Sheffield; Hybrid; GBP 26,000 - 30,000; Part time

Job summary

A leading healthcare organization in Sheffield is seeking a Data Coordinator to manage and validate patient data, ensuring compliance with regulatory standards. The role involves collaboration with healthcare teams and data reporting to drive service improvements. This is a part-time position with a fixed-term contract of 2 years, offering a chance to contribute to children's health and well-being.

Benefits

Generous annual leave

Pension schemes

Health and wellbeing programmes

Exclusive discounts

Qualifications

• Experience in collecting, validating, and managing large datasets.
• Proficiency in data tools and software for reporting.

Responsibilities

• Manage patient data ensuring accuracy and compliance.
• Collaborate with teams to report patient information.
• Support audits and service evaluations through data.

Skills

Data Governance

Attention to Detail

Data Analysis

Process Improvement

Education

Level 4 qualification

Tools

Excel

Statistical Tools

Job description

Main area Orthopaedics Grade NHS AfC: Band 4 Contract 2 years (fixed term) Hours Part time - 16 hours per week (2 days per week) Job ref 425-25-7024061

Employer Sheffield Children's NHS Foundation Trust Employer type NHS Site Sheffield Children's NHS Foundation Trust Town Sheffield Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 20/05/2025 23:59 Interview date 30/05/2025

NHS AfC: Band 4

Job overview

Fixed Term: 2 years | 16hrs per week | Hybrid | Proposed interview date 30-May-2025

We’re looking for a Data Coordinator to join our team! You’ll manage patient data, ensuring it’s accurate, accessible, and meets regulatory standards. You’ll work with our teams, GPs, and other partners to collect, validate, and report patient information. You’ll also help manage patient registries, support audits, and provide data to drive service improvements while maintaining high-quality data standards.

About You:

Experience collecting, validating, and managing large datasets and familiar with managing, restructuring, and maintaining databases to meet required standards.

Proficiency in data tools and software, including statistical tools, Excel, or database management systems for reporting

If you have experience with data accuracy and service improvement, we would love to hear from you!

Main duties of the job

Reporting into the PLRS Lead, your responsibilities will include:

Implement and maintain efficient processes for the collection, validation, input, and reporting of patient data, ensuring compliance with regulatory standards and supporting research projects.

Collaborate with hospital teams, GPs, and external partners to manage data reporting and ensure the collection of patient information.

Ensure the accuracy, accessibility, and compliance of patient data, including medical records, imaging, and test results, following regulatory requirements.

Work with multidisciplinary teams to maintain data integrity, preventing duplication in hospital systems, and oversee the restructuring of internal databases to meet registry needs.

Manage patient data for national and international registries, ensuring standards, and support clinical audits and service evaluations through clear, accurate reporting.

Working for our organisation

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England — and the top-ranked trust in the North East and Yorkshire — in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values — Compassion, Accountability, Respect, and Excellence — to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts — helping you thrive at work and beyond.

Detailed job description and main responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.

Diversity Statement

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [e-mail]. Together, we’re building a workplace where everyone belongs.

#LI-Hybrid

Person specification

Qualifications & Training

• Level 4 qualification e.g. level 4 certificate, NVQ level 4, higher national certificate (HNC) or equivalent experience as set out below

Experience

• Experience in collecting, validating and managing large datasets
• Experience of managing, restructuring and maintaining databases ensuring they meet standards
• Experience of using data tools and software such as statistical tools, excel or database management systems to handle reporting and analysis

Knowledge & Skills

• Understanding of data governance, confidentiality, and compliance with Data Protection regulations
• Attention to detail to manage data accuracy and compliance
• Ability to manage, manipulate, and analyse complex datasets using various formats and analytical tools
• Proficiency in data entry, validation, and quality assurance processes
• Proactive in identifying opportunities for process improvements and implementing solutions
• Ability to manage complex tasks with attention to detail
• Proficient in producing, analysing, and presenting complex data
• Ability to discuss data collection with a range of colleagues querying to gain a deeper understanding when needed

Personal Attributes

• Able to work with diverse groups of people
• Able to adapt to evolving technologies or processes

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.