Data Audit Coordinator

NHS; Rhyl; Remoto; GBP 27.000 - 28.000; Part-time

Descrizione del lavoro

Betsi Cadwaladr University Health Board in North Wales is seeking a part-time Data Co-ordinator to ensure accurate data submission to MINAP and NICOR. You will coordinate data quality, maintain medicine databases, and support clinical teams with confidential administrative tasks across partners.

The role requires close collaboration with senior clinical staff, attendance at meetings, and an ability to work across sites. Welsh speaking is desirable and English/Welsh speakers are welcome to apply.

Competenze

• NVQ/BTEC/equivalent in business admin or related field.
• Competent in MS Word and data entry, accurate typing.
• Experience coordinating databases and maintaining records.
• Knowledge of patient confidentiality and data protection.

Mansioni

• Coordinate provision of complete, accurate data to MINAP/NICOR databases.
• Maintain and quality-check medicine databases and records.
• Retrieve and track case notes for patients in the databases.
• Provide confidential admin support to clinical teams and carers.
• Attend meetings and contribute to data reports and audits.

Conoscenze

Clear communication

Data coordination

Database management

Hospital PAS system

Welsh speaking

Formazione

NVQ Business Administration L3

RSA/OCR Level 2

GCSE English & Maths C

Typing RSA Stage 2

Strumenti

Hospital PAS System

Descrizione del lavoro

Main area Cardiology Grade Band 3 Contract Permanent Hours Part time - 19.5 hours per week (Monday, Wednesday and Friday) Job ref 050-AC197-0926-A

Employer Betsi Cadwaladr University Health Board Employer type NHS Site Glan Clwyd Hospital Town Rhyl Salary £26,813 - £27,890 per annum, pro rata Salary period Yearly Closing 15/11/2026 23:59

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

The organisation is currently undertaking a comprehensive operating model review and change programme to ensure we are best positioned for the future, creating exciting opportunities to shape how we work and deliver for the people of North Wales.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.

Job overview

The post holder will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine. These databases currently include MINAP and NICOR. To provide a co-ordinating role for West to ensure compliance with national database submissions and ensuring validation of data quality. In order to contribute to the delivery of a safe and efficient service, the post holder will co-ordinate results and ensure accurate and timely completion of databases and reports to meet national deadlines. The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings. In addition the post holder will provide an accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers

The post holder will support the delivery of a comprehensive high quality medical secretarial administrative service.

Main duties of the job

The successful candidate will join and contribute to a dynamic and busy Medical Team. They will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.

The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings. In addition the post holder will provide an accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Detailed job description and main responsibilities

Data Co-ordination Duties

• To co-ordinate the provision of complete, accurate, reliable and timely data to the medical databases in line with national targets in an efficient manner.
• Maintain accurate databases for medicine which involves ensuring that the databases are adequate to support the activities of the service.
• Retrieve and track case notes for patients included in the databases.
• Ensure timely and accurate validation of clinical data.
• To support and promote good quality data collection by liaising with both clinical and non clinical staff.
• To be able to identify gaps in individual patient records and ensure that all missing data is retrieved and entered into the database appropriately.
• To forward regular reports to the teams on progress and outcomes.
• To liaise with the relevant stakeholders regarding the maintenance and further development of systems for collecting data in line with national and organisational requirements.
• To work with colleagues on other sites to produce regular BCUHB reports on performance associated with the various databases.
• Liaise with national data co-ordinators to answer queries and make corrections.
• Attendance at meetings.
• To work as part of administration teams. This would include answering the telephone, dealing appropriately with any urgent matters arising and providing administrative and typing support when necessary.

Audit Duties

• Work as part of the team to ensure the delivery of the annual clinical audit plan.
• Work with clinical teams to facilitate audit projects.
• Work with clinical teams to complete data to be presented at monthly audit meetings.
• Minute taking at relevant meetings.
• To assist with the review and summary of literature, database design and the collection and analysis of data for specific audit projects when required. This may include the development of pro-formas, templates and other tools.
• Produce reports on completed audit projects as required.
• Produce reports for ad hoc queries from data compiled on the databases.
• Data collection and collation for regular audit reports eg. NICE guidance.

Person specification

Qualifications

• NVQ Business Administration L3 or equivalent experience
• RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
• GCSE English and Maths C or above
• Typing RSA stage 2

Experience

• Minimum of two years administrative experience Previous experience of co-ordinating a database

Skills

• Communicate clearly and sensitively over the telephone and in person
• Excellent communication skills with all stakeholders.
• Organisation – ability to manage databases and record information accurately, set up filing systems, work to strict deadlines and prioritise tasks.
• Previous use of the hospital PAS System

Knowledge

• Understanding of Patient Confidentiality
• Medical terminology

Other

• Able to work on own initiative, whilst understanding the need to seek advice from seniors when necessary
• Welsh Speaking

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self‑assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.