Data and Admissions Officer at Europa School UK

Europa School UK; Abingdon; On-site; GBP 27,000 - 38,000; Full time

Job summary

Europa School UK is seeking an experienced Data and Admissions Officer to join its small administrative team. You will coordinate the admissions process, maintain pupil records on the MIS, and ensure GDPR compliance in collaboration with the Senior Leadership Team and Data Manager.

This full-time role (30 hours per week over 4 or 5 days), 0.89 FTE, operates during term time plus 4 weeks (3 weeks in summer) and is based at the Abingdon campus.

Qualifications

• Experience coordinating admissions and managing pupil data.
• Strong knowledge of GDPR and data protection practices.
• Familiarity with school MIS systems and reporting requirements.

Responsibilities

• Coordinate admissions processes, open evenings, tours and inductions.
• Maintain pupil records in the MIS and ensure data accuracy.
• Support data reporting for census and statutory returns.
• Provide IT support and systems administration for school tools.

Skills

Admissions processes

Data management

GDPR compliance

Stakeholder collaboration

MIS data quality

Tools

Bromcom

ManageBac

Google Workspace

Job description

About this Role

Europa School UK is seeking an experienced Data and Admissions Officer to join its small administrative team.

Europa School UK is a multilingual all-through free school for students aged 4 to 19, specialising in languages and offering the International Baccalaureate Middle Years and Diploma Programmes. This key role involves working with the Senior Leadership Team and Data Manager to coordinate the admissions process, maintain pupil records on the Management Information System (MIS), and ensure statutory compliance.

Main Responsibilities

• Admissions and Induction: Organising open evenings, parental tours, and taster days; managing the OCC waiting list, managing enquiries, and coordinating student induction and safeguarding documentation.
• Data Management and Quality Assurance: Maintaining data integrity within school systems (Bromcom and ManageBac); managing pupil premium and free school meal tracking; ensuring GDPR compliance.
• Systems Administration and IT Support: Managing system administration for Google Workspace, integrating school software platforms, and providing technical support to staff.
• Academic Data and Reporting: Handling timetabling transfers, coordinating the distribution of parental reports, and managing statutory census returns.

Candidate Requirements

Language skills in any of Europa School's stream languages would be a plus.

Contract type: Full-time (30 hours per week over 4 or 5 days), term time plus 4 weeks (3 weeks in the summer), 0.89 of FTE

Working at Europa School UK offers a unique opportunity to be part of a vibrant, multilingual educational community that values sustainability, innovation, and cultural diversity. With a strong emphasis on holistic education, Europa School provides a supportive environment for staff, promoting professional growth and collaboration. For anyone passionate about education, intercultural exchange, and contributing to a meaningful mission, Europa School UK is a fantastic place to grow professionally and make a difference.

Europa School UK has set out the below shortlisting criteria which you will need to refer to when writing your personal statement for the role.

Skills

Administration Experience Essential Speaks a Stream Language Desirable