Data and Admissions Officer

Europa School UK; Abingdon; On-site; GBP 32,000 - 42,000; Full time

Job summary

Europa School UK is seeking an experienced Data and Admissions Officer to join a small administrative team. You will coordinate admissions, maintain pupil records in the MIS, and ensure statutory compliance while supporting SLT and the Data Manager.

Role focuses on data quality, GDPR compliance, and IT support for school systems such as Bromcom, ManageBac and Google Workspace. The position is 30 hours per week, term time plus four weeks, 0.89 FTE.

Qualifications

• Experience coordinating admissions processes and maintaining pupil records.
• Strong data management and GDPR compliance knowledge.
• Familiarity with school MIS systems and reporting requirements.

Responsibilities

• Admissions and Induction: organising events, tours, waiting lists, enquiries and safeguarding documentation.
• Data Management and Quality Assurance: maintain data integrity in Bromcom and ManageBac; track pupil premium and FSM.
• Systems Administration and IT Support: manage Google Workspace and integration of school software.
• Academic Data and Reporting: handle timetabling transfers and census returns.

Skills

Data management

Admissions coordination

GDPR compliance

MIS experience

Tools

Bromcom

ManageBac

Google Workspace

Job description

Europa School UK is seeking an experienced Data and Admissions Officer to join its small administrative team.

Europa School UK is a multilingual all-through free school for students aged 4 to 19, specialising in languages and offering the International Baccalaureate Middle Years and Diploma Programmes. This key role involves working with the Senior Leadership Team and Data Manager to coordinate the admissions process, maintain pupil records on the Management Information System (MIS), and ensure statutory compliance.

Main Responsibilities

• Admissions and Induction: Organising open evenings, parental tours, and taster days; managing the OCC waiting list, managing enquiries, and coordinating student induction and safeguarding documentation.
• Data Management and Quality Assurance: Maintaining data integrity within school systems (Bromcom and ManageBac); managing pupil premium and free school meal tracking; ensuring GDPR compliance.
• Systems Administration and IT Support: Managing system administration for Google Workspace, integrating school software platforms, and providing technical support to staff.
• Academic Data and Reporting: Handling timetabling transfers, coordinating the distribution of parental reports, and managing statutory census returns.

Candidate Requirements

Language skills in any of Europa School's stream languages would be a plus.

Contract type: Full-time (30 hours per week over 4 or 5 days), term time plus 4 weeks (3 weeks in the summer), 0.89 of FTE

Working at Europa School UK offers a unique opportunity to be part of a vibrant, multilingual educational community that values sustainability, innovation, and cultural diversity. With a strong emphasis on holistic education, Europa School provides a supportive environment for staff, promoting professional growth and collaboration. For anyone passionate about education, intercultural exchange, and contributing to a meaningful mission, Europa School UK is a fantastic place to grow professionally and make a difference.