Customer Service Representative

Baxter Healthcare; Northampton; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive pay

Career development

Work-life balance

Job summary

Baxter Healthcare is seeking a Customer Disputes Coordinator at the National Distribution Site in Northampton. You will manage customer queries and complaints, ensuring win-win resolutions for Baxter and the customer, with work hours 8:30am–5pm, Monday to Friday.

The role will start at the Northampton site and move to a brand-new CEVA Logistics facility in Rockingham Park, Corby, opening in 2027. A Level or equivalent is required.

Qualifications

• A Level standard or equivalent.

Responsibilities

• Log disputes and KPI information.
• Investigate invoice queries and resolve within SLA.
• Contact/liaise/negotiate with customers for query resolution within SLA.
• Obtain PODs for eSSC to collect outstanding debt.
• Query the system for account management (billto/shipto).
• Check invoice against PO and ensure correct account usage; if incorrect, process credit and rebill.
• Follow credit note approval process per European matrix.
• Liaise with Pricing/Operations/Transport teams for pricing and product queries.
• Deliver excellent customer service and support 6S initiatives.

Skills

Organised

Planning and Prioritisation

Effective decision-making

Intuitive

Attention to detail

Analytical thinking

Team player

Telephone manner

Proactive and reactive

Can do attitude

Education

A Level standard

Job description

This is whereyour work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Summary

We are currently looking for a Customer Disputes Coordinator to work from our high performing National Distribution Site in Northampton. You will be required to manage customer queries and complaints ensuring a win win solution for Baxter and the customer. The role is work between the hours of 8:30am – 5pm, Monday to Friday.

This role will work initially from our high performing National Distribution Site in Northampton, moving to a brand-new healthcare facility owned by CEVA Logistics in Rockingham Park, Corby which will be opening in 2027.

Essential Duties and Responsibilities

• To correctly log all dispute management queries / complaints for KPI information
• Working with initiative to conduct a full investigation on invoice queries for resolution within SLA.
• To check if previous investigation has been conducted and credits already issued.
• To contact / liaise / negotiate with customers for query resolution within SLA
• To obtain POD’s for eSSC to collect outstanding debt
• To be able to query the system for account management (billto/shipto)
• To check invoice against purchase order and ensure correct a/c used, if incorrect, to process credit and rebill
• To follow the credit note approval process according to European matrix.
• To ensure sound knowledge of different contracts across business areas including the Hospital and Homecare teams.
• To liaise with Pricing team to ensure rebill customer pricing is applied correctly according to contract.
• To liaise with Operational / Warehouse team for order products / quantity queries
• To liaise with Transport providers for delivery queries.
• To work with Service Managers to help dispute resolution / DSO as appropriate
• Accountable for appropraite dispute escalation process
• Ownership of inbox management, to ensure disputes are coded and allocated on a daily basis
• To use JDE for resolution process.
• To be a system expert on JDE, Siebel, Sales Force.
• To identify any process / area improvement
• To review training / process requirements & update ways of working and SOP's accordingly
• To be responsible for personal ISO Training schedule and ensure it is always completed on time
• To deliver excellent Customer Service
• To provide teamwork and positively enhance the reputation of the department and Baxter
• To manage customer expectations in line with service parameters
• To ensure adherence to Baxter Healthcare policies
• Support and participate in 6S initiatives

Qualifications

• A Level standard or equivalent

Keys Skills and Experience

• Organised
• Planning and Prioritisation
• Effective decision-making skills
• Intuitive
• Strong attention to detail/accuracy
• Analytical thinking
• Good team player
• Professional telephone manner
• Proactive and reactive nature
• Can do attitude, willing and positive manner

What are some of the benefits of working at Baxter?

• Competitive total compensation package
• Professional development opportunities
• High importance placed on work life balance

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Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Baxter Healthcare Ltd. Salthouse Road Blackmills Industrial Estate|Northampton|Northamptonshire|NN47UF|United Kingdom